Oversee the executive calendar and coordinate a variety of meetings and appointments; serve as a liaison between executive and other managers/ team members
Plan, coordinate and assist with prioritization of executive鈥檚 daily schedule, ensuring effective use of time management
Maintain ongoing communication and work closely with executive to meet upcoming commitments and responsibilities
Arrange complex, detailed travel plans, itineraries and agendas, compile meeting documents, and monitor executive鈥檚 travel schedule; assist with resolution of logistical issues and meeting time changes
Coordinate and plan on- and off-site events, board meetings and other company-related functions
Support senior leadership team with ad hoc projects; follow through on projects to successful completion under deadline pressures.
Prepare, edit and distribute complex and confidential executive correspondence including meeting agendas and notes
Complete and reconcile expense reports and process invoices
Collaborate with other executive assistants and the Chief of Staff on meetings, schedules and presentations as needed
Provide administrative support for emergencies during off hours, including weekends
Model behaviors that support the company鈥檚 common purpose; ensure guests and team members are supported at the highest level
Ensure all activities are in compliance with rules, regulations, policies, and procedures
Complete other duties as assigned, including support of Office Services