Contribute to the overall planning of activities and the efficient running of the Division or Unit.
Draft routine correspondence and prepare memos, official documents and reports in both official languages of the Organisation, ensuring accuracy, consistency and correct formatting.
Prepare contracts for intellectual service providers (external contributors).
Monitor requests for information and briefings; disseminate as appropriate for action and follow-up, ensuring that deadlines are flagged and met.
Establish and maintain effective records management, structured document retrieval and workflow management systems.
Assist in the preparation of material for the Internet site, ensuring that the information is regularly updated.
Foster and maintain good working relations with high-level officials within the OECD, national delegations, governments, business and other international organisations.
Provide assistance and carry out any other related duties, as required to meet evolving needs.
Work in close collaboration with and act as back-up to other support staff in the Directorate.
Meetings and missions
Organise and prepare missions for staff including travel arrangements; relevant documents and information and assist in the preparation of mission reports.
Process expense claims and ensure compliance with the organisation’s follow-up action, paying particular attention to the rules and procedures of the Organisation.
Assist in the organisation of official meetings, workshops and conferences, held both in Paris and abroad, as well as online. This includes all logistical aspects (invitations, registration, documentation, audiovisual requirements, social events) and providing secretarial support during the meetings.
Organise the Division’s meeting, including room reservations, logistical arrangements, and follow up actions.