The coordinator provides support to two senior executives on the Production & Operations team, as well as the wider Los Angeles-based department.
Responsibilities:
- Support EVP and SVP by maintaining calendar, scheduling meetings with numerous attendees as requested, reserving conference rooms, preparing documents, arranging business travel, and preparing expense reports
- Serve as a liaison between executives, internal departments, and external businesses to ensure that all matters are attended to in an efficient and timely fashion
- Working on various assigned projects for the Production & Operations Department
- Coordinate and schedule internal and external meetings across the team
- Ensure updates are current for key internal department production grids and distribute on a weekly, monthly, and quarterly basis to appropriate teams as needed
- Develop and curate creative decks and presentations showcasing department successes, milestones, and strategic wins for internal and executive audiences
- Collaborate across teams to collect, validate, and consolidate production data, ensuring accurate and consistent reporting of key statistics
- Manage file organization across shared drives and production management systems
- Ensure confidentiality and accuracy of sensitive production information
- Provide general administrative coverage and ad hoc support as production needs evolve
- Act as a central point of contact for the team for internal NBCUniversal business procedures and system access, assisting teams with navigation, compliance, and issue resolution