Executive Assistant

About Us

Universal Pictures Home Entertainment (UPHE) markets and distributes NBC Universal’s film and television offerings across transactional digital and disc formats worldwide. Distributed lines of content include contemporary and classic productions within the company’s expansive entertainment catalog, spanning properties from Universal Pictures, Focus Features, DreamWorks Animation, Illumination, Universal Media Studios and Peacock, as well as from select third-party partners.

UPHE distributes through its own operations in parts of North America, Europe, Asia Pacific and South America and through a variety of licensee partnerships across major territories around the world. The Company is leading the way in exploring innovative technologies and in developing and adapting dynamic new windowing strategies and other initiatives for the evolving global home entertainment market.

Its vast 4,000-plus title catalog is among the largest and most celebrated in the industry, comprising a wide variety of titles and genres. Among its most-prized properties are such franchise as The Fast and the Furious, Jurassic, Despicable Me, Minions, Mama Mia!, Downton Abbey, Shrek,  Back To The Future, Jaws, E.T. the Extra-Terrestrial and the legendary classic monster movies; recent films including Wicked, Oppenheimer and The Super Mario Bros. Movie; as well as such acclaimed television series as the Chicago and Law & Order franchises and The Office.

Job Description

The Executive Assistant function plays a critical role in enabling senior leadership to operate at the highest level. This role provides end‑to‑end executive support for an Executive Vice President and a  Senior Vice President with global portfolios, ensuring seamless coordination across calendars, travel, communications, and priorities.

Acting as a trusted partner and gatekeeper, the Executive Assistant provides proactive oversight to ensure no responsibilities or details are overlooked: protecting executive time, maintaining rigor across SVP calendars, and enabling clear communication across internal teams and external partners. This role demands exceptional judgment, reliability, strong interpersonal skills and the ability to anticipate needs and prioritize appropriately in a fast‑paced, high‑expectation environment that values accountability, precision, trust, and a ‘WE’ mentality.

Who You’ll Work With

• An Executive Vice President and a Senior Vice President touching globally distributed teams and initiatives
• A high‑performing, collaborative business division
• Interacting with cross‑functional partners across Operations & Technology, Legal, Finance, HR, and Marketing
• External partners, vendors, and stakeholders across multiple regions and time zones

Responsibilities

Executive Partnership & Strategic Support

• Serve as a trusted partner to an EVP and SVP, enabling focus on strategic priorities through proactive planning, anticipation, and follow‑through of meetings and requests
• Act as an extension of executive leadership, representing priorities with professionalism, discretion, and sound judgment
• Maintain strict confidentiality while managing sensitive information, communications, and materials

Calendar & Priority Management

• Own and manage complex, high‑volume calendars across multiple time zones
• Proactively assess, prioritize, and sequence meetings based on business impact
• Anticipate conflicts, surface trade‑offs, and pro-actively shift

Travel & Logistics

• Coordinate travel, including flights, accommodations, ground transportation, and itineraries
• Ensure executives are supported before, during, and after travel to maximize effectiveness

Operational Rigor & Administrative Excellence

• Process and reconcile expenses accurately and on time, ensuring compliance with policies
• Provide general office and administrative support as needed to ensure smooth day‑to‑day work
• Oversee PTO trackers to ensure accuracy with teams

Meetings, Events & Team Enablement

• Support planning and execution required events (on-sites, catered lunches, coffee orders, meet & greets, etc.)
• Coordinate logistics, order materials, and send communications
• Manage security passes for guests
• Manage shipping as needed

What Success Looks Like

• Nothing falls between the cracks: commitments are tracked, followed up, and closed
• Executives operate with clarity, focus, and confidence in their schedules and logistics
• Issues are anticipated and resolved proactively, not reactively
• Internal and external partners experience clear communication, professionalism, and responsiveness
• The EVP & SVP trust completely that priorities are managed with precision and care

The responsibilities associated with this position are not limited to the above description and may be modified at any time by the company.