ESSENTIAL DUTIES AND RESPONSIBILITIES
Employer & Partnership Oversight
- Serve as the primary liaison between MSYEP and employer/host site partners.
- Monitor and oversee all employer partnerships to ensure alignment with program expectations and youth workforce standards.
- Develop, track, and manage Memorandums of Understanding (MOUs) and partnership agreements.
- Ensure all employer documentation is complete, current, and compliant prior to participant placement.
- Conduct routine and unannounced site visits to monitor worksite conditions, participant engagement, and adherence to program policies.
- Address and document any employer-related concerns, performance issues, or compliance discrepancies.
Compliance & Program Monitoring
- Ensure host sites comply with City policies, labor standards, and youth employment guidelines.
- Maintain accurate documentation of employer files, compliance records, and site visit reports.
- Identify and escalate compliance issues to the Operational Lead as appropriate.
- Support corrective action processes when host sites fail to meet program standards.
- Assist in preparing documentation for internal audits, monitoring reviews, and reporting requirements.
Administrative & Operational Support
- Perform administrative duties related to employer coordination, participant placement, and program documentation.
- Maintain organized digital and physical records of all employer and participant documentation.
- Assist in scheduling orientations, employer meetings, and training sessions.
- Support data entry, tracking systems, and internal reporting mechanisms.
Payroll & Timesheet Support
- Assist the Operational Lead with reviewing and verifying participant timesheets prior to payroll submission.
- Ensure timesheets are properly signed and approved by host sites before processing.
- Identify discrepancies in attendance reporting and coordinate resolution with employers.
- Support payroll close-out procedures and documentation retention requirements.