The Lifecycle & Asset Management Coordinator provides administrative and coordination support for lifecycle and asset management activities within facility operations. This role focuses on maintaining accurate asset records, supporting lifecycle documentation, coordinating asset information, and ensuring alignment between asset data and Operations & Maintenance (O&M) workflows.
The position supports effective tracking of asset conditions, maintenance activities, and lifecycle events to improve data accuracy, documentation consistency, and operational efficiency. This is an entry-level support role with no engineering, supervisory, or managerial authority.
KEY OBJECTIVES OF THE JOB
- Provide comprehensive administrative and coordination support for lifecycle and asset management processes by maintaining accurate asset registers, equipment records, warranties, and maintenance histories.
- Monitor and update asset data to ensure accuracy, completeness, and consistency, and support lifecycle tracking including renewals and replacement timelines.
- Coordinate closely with maintenance and facilities teams to ensure asset records reflect operational changes, repairs, and replacements.
- Conduct routine verifications and audits of asset documentation, identify discrepancies, and support continuous improvement of record-keeping practices.
- Prepare asset and lifecycle summaries and reports, respond to related inquiries, and schedule meetings or information exchanges as required.
- Maintain professional communication with internal stakeholders and external service providers (information coordination only).
- Perform general data entry, filing, and administrative tasks while ensuring all activities are completed with strong attention to detail, professionalism, and adherence to company policies.
- Provide additional coordination support within facilities and asset management operations as needed.
ACCOUNTABILITY
- Accuracy and completeness of asset and lifecycle records
- Timely updates to asset information
- Consistent documentation and record management
- Effective support of lifecycle workflows
KNOWLEDGE AND APPLIED SKILLS
Soft Skills: Communication, Organization, Attention to Detail, Time Management, Adaptability, Problem-Solving
Hard Skills: Microsoft Office (Excel, Word, Outlook), Data Entry & Tracking, Documentation Management, Administrative Coordination