DIRECTOR, SECONDARY INVOICE REVIEW TEAM

APPLICANTS MUST BE PERMANENT IN THE ADMINISTATIVE STAFF ANALYST CIVIL SERVICE TITLE OR BE PERMANENT IN A COMPARABLE TITLE ELIGIBLE FOR 6.1.9 TITLE CHANGE.

The Department of Social Services Accountability Office (DSS-AO) is responsible for supporting the integrity of social services programs administered by the New York City Human Resources Administration (HRA), Department of Social Services (DSS) and Department of Homeless Services (DHS).

DSS-AO maintains the operation of the Office of Audit and Quality Assurance (OAQA), Office of Compliance & Support (OAS), Investigation, Revenue and Enforcement Administration (IREA), Office of Data Security Management (ODSM) and the Vendor Monitoring Office (VMO).

The Vendor Monitoring Office is responsible for setting, monitoring, and modifying agencywide policy for how vendors are managed and held accountable for complying with contractual, regulatory and legal requirements. Within VMO, the Secondary Invoice Review Team conducts real-time secondary reviews on invoices for contracted services provided by DSS/HRA/DHS. SIRT aims to identify and address issues promptly and reduce the millions of dollars in contractual disallowances post audit every year.

The Vendor Monitoring Office is recruiting for (1) Admin Staff Analyst NM II to function as a Director, Secondary Invoice Review Team who will:

- Provide guidance and advice to program and agency leadership in the selection and ranking of specific contracts for review based on strategic importance and risk metrics.

- Consult with the agency’s Vendor Monitoring Committee to determine the contracts for review and selects sample size for review.

- Collaborate with the Executive Director to develop the process and parameters for review of each contract under review. Supervise the review of invoices being approved to ensure alignment with Standard/Enhanced Invoice Review Policies.

- Manage the daily operation of the Secondary Invoice Review Team. Oversee the performance and development of subordinate staff, providing guidance, and support as needed to ensure productivity.

- Produce detailed overview reports of findings, by provider and program; highlights key issues and trends in invoice management using DHS/HRA Fiscal manuals and Standard/ Enhanced Invoice Review Policies as guidance.

- Present findings of invoice reviews to ACCO, CAPO, program, Vendor Monitoring Committee and other oversight areas to support decision-making and corrective action planning. Work with program and CAPO to ensure remediations in place align with findings.


Work Location: 151 W Broadway

Hours/Schedule: Monday to Friday 9 am -5 pm.

ADMINISTRATIVE STAFF ANALYST ( - 1002D