BOB-Senior Expense Analyst

Civil Service Title- Administrative Staff Analyst (NM)

IN ORDER TO BE CONSIDERED FOR THIS POSITION CANDIDATE MUST BE SERVING PERMANENTLY IN THE TITLE OR BE REACHABLE ON THE CS LIST.

The Division of Bridges is seeking a seasoned professional to support its Expense Procurement and Contract Program. Reporting directly to the Assistant Commissioner, this position will play a key role in managing and tracking the Division’s expense contracts, procurement activities, and associated budget processes.


Responsibilities will include but are not limited to:

Monitor the Division’s Expense Contract and Procurement programs.
Support critical budget activities, such as accrual clearance contract encumbrance, liquidation, fiscal year-end closeout, and rollovers.
Assist in identifying and securing funding for unforeseen or emergent needs, track OTPS budget and expense.
Ensure proper execution of funding requests, including preparation and submission of budget modifications.
Prepare requisitions, contract encumbrances and task order registrations
Prepare documents using agency and citywide systems FMS and PASSPort
Complete Financials, Budget allocations, and launch PO in PASSPort.
Research FMS, the M/WBE directory, NYC requirement contracts, and NYS preferred Source Vendors List to inform procurement decisions.
Develop and implement tools and processes for effective budget tracking, monitoring, and analysis.
Collaborate with internal DOT units such as Expense Budget, Grants Administration, ACCO, and Fiscal Affairs.
Coordinate with internal teams to ensure the efficient and appropriate use of Federal and State grant funds within the Expense Budget.
Perform related duties and special projects as assigned.

Preferred Skills
Proficient in FMS2, FMS3, and Passport
Knowledge of the NYC budget process and OTPS tracking
Experience with purchase requisitions and invoice processing
Familiar with NYC procurement rules, M/WBE, and preferred vendors
Skilled in vendor coordination and internal collaboration
Strong in Excel and Microsoft Office tools
Experience with grant-funded budgets and compliance
Excellent organizational, analytical, and communication skills

Work Location
55 WATER ST, MANHATTAN, 10041

Hours
8:00AM - 4:00PM

Resumes may be submitted electronically using the following method: For City employees only, go to Employee Self Service (ESS), Careers, and Search for Job ID# 771952. For other applicants, go to www.nyc.gov/careers and search for Job ID# 771952 Appointments are subject to OMB approval. Only candidates selected for an interview will be contacted. No telephone inquiries please.

ADMINISTRATIVE STAFF ANALYST ( - 1002A