As a Billing & Administrative Assistant, you will provide highâquality administrative, legal and billing support to Partners and Lawyers, with a strong focus on invoicing activities. You will work closely with fee earners, the central billing team and other Business Professionals, contributing to the smooth and efficient operation of the practice.
General Administration
- Manage emails, calendars and meeting requests.
- Draft, edit, proofread and finalise documents.
- Handle filing, scanning, printing and archiving of documents.
- Provide general administrative support to lawyers and the wider team.
- Assist with adâhoc requests as required.
- Order RCS and other related documents.
Billing & Financial Activities
- Coordinate client billing processes with lawyers, secretaries and the central billing team.
- Open matters and ensure accurate entry of all relevant data in the billing system.
- Prepare, verify and finalise draft invoices in compliance with agreed financial arrangements.
- Issue invoices and send them to clients.
- Answer billingârelated queries (phone and email) and act as a key contact for invoicing followâup.
- Participate in WIP and debtorsâ meetings and ensure appropriate followâup.
- Monitor and analyse the financial aspects of client files in collaboration with Partners and Finance.
Lawyer Support
- Prepare and submit lawyersâ expense reports.
- Assist with timesheets and administrative followâup.
- Organise and coordinate travel arrangements, meetings, conferences and appointments.
- Ensure smooth dayâtoâday support to fee earners.
Internal & External Communication
- Ensure telephone coverage for internal and external calls within the team.
- Liaise professionally with internal departments and support other Business Professionals (Finance, HR, Business Development, Reception, IT, etc.) when needed.
- Maintain effective communication with clients regarding invoicing matters.