Examination Assistant

Main Purpose of Job:

A Departmental Examination Assistant is responsible for organizing, coordinating, and overseeing the smooth administration of examinations within the department under the guidance and supervision of the Head of Department. The role also involves maintaining accurate and up-to-date examination records and ensuring all related documentation is properly managed, updated and securely kept.

Duties and Responsibilities Typical duties include

• Planning and preparing the examination timetable.

• Coordinating the setting, moderation, and approval of exam papers.

• Ensuring exams follow institutional policies and regulations.

• Organizing venues, invigilators, and required materials.

• Communicating exam schedules to students and staff.

• Supervising the administration of examinations.

• Handling examination irregularities and reporting issues.

• Coordinating marking, submission, and verification of results.

• Ensuring confidentiality and security of exam materials.

• Keeping accurate examination records and reports.

• Uploading examinations on vas

• Addressing the issues of missing marks

• Preparing the Departmental graduation list

• Teaching the units assigned in the semester

• Any other duties assigned by the HOD on behalf of the VC