We are seeking a detail-oriented and organized Document Control professional to join our dynamic team in Riyadh, Saudi Arabia. As a Document Control specialist, you will play a critical role in managing the flow of information and ensuring the integrity of project documentation across our organization. This position offers an excellent opportunity to work collaboratively with cross-functional teams, clients, vendors, and stakeholders while driving efficiency and excellence in document management processes.
- Facilitate the workflow of information and communication between clients, vendors, subcontractors, and internal staff across various projects
- Create, implement, and maintain comprehensive Document Management Systems, including library distributions and participant matrices
- Send, receive, distribute, circulate, track, expedite, and archive all official project documents using SharePoint, Aconex, or other Electronic Document Management Systems (EDMS)
- Configure and customize SharePoint systems to meet specified project requirements and organizational standards
- Organize necessary filing and archiving of technical documents in accordance with corporate procedures and project requirements
- Assist in coordinating documentation processes and creating automated business workflows through SharePoint Online and Power Automate
- Manage and maintain templates and information on project servers to ensure consistency and accessibility
- Coordinate RFI (Request for Information), RFR (Request for Review), and inspection activities
- Develop and conduct internal project and process audits to ensure compliance with document control standards
- Drive improvements and efficiencies in data management systems and processes through analytical review and innovative solutions
- Prepare and maintain records management and document retention schedules in compliance with organizational policies
- Develop and maintain Standard Operating Procedures, guides, and templates for document control functions
- Track and report on Key Performance Indicators related to document control operations
- Participate in document control initiatives and data management tasks under the direction of the functional team lead
- Provide quality assurance measures and support to projects and external stakeholders