The General Procurement Manager IT will be responsible for all IT procurement for the client, ensuring adherence to best practices and regulations. As the primary contact with project's General Procurement Lead, this role responsibilities include coordinating IT procurement tasks with the Supply Market Team, creating procurement plans, and managing supplier selection and contracts. Additionally, while the role doesn't have a budget, but has an influence over client's overall procurement budget, it manages a supply chain team, maintains contract registers, and ensures efficient operation of the purchase-to-pay system for IT procurement.
Principal Accountabilities
- Act as the first point of contact for all project's IT procurement.
- Deliver IT procurement activities as directed by the General Procurement Manager
- Support the project's team with expertise and assistance on a day to day basis.
- Coordinate with Supply Market Team
- Identify, allocate IT procurement activities between self and direct reports appropriately with due regard to risk, value and availability of resources.
- Produce work package procurement plans for the sourcing of suppliers for requirements, to include a programme of activities agreed with the Accountable Manager to achieve value for money objectives and compliant contracts and framework agreements.
- Liaise with Procurement Leaders planning and scheduling appropriate resource, day-to-day team management.
- Produces consistent and compliant documents in accordance with EU Procurement Directives and Irish National Regulations and laws.
- Provide accurate and timely information to the General Procurement Lead and project controls via monthly procurement progress reports.
- Ensure full use of e-tendering software and deliver best practice tender processes.
- Prepare briefing packs and pre-qualification questionnaires, pre-qualify and select suppliers for tender lists, prepare and issue Notices.
- Prepare, arrange and manage tender evaluation panels and prepare the recommendation for award of contract.
- Prepare invitation to tender documents, issue invitations to tender, respond to queries, receive tenders, agree final terms and conditions and arrange for contract execution.
- Participate in any progress meetings to discuss Procurement progress, short listing and tender awards when required.
- Ensure approvals and authorisations are obtained, and coordinate authorisation of contact award recommendation.
- Ensure award notifications are issued correctly, and that contracts are appropriately executed and signed.
- Support the administration of contracts in conjunction with the with Supply Market Team and Accountable Manager,
- Update contract information on contract register at the key stages of the procurement cycle.
- Manage and maintain documents in accordance with the project's Departmental Document Management Procedures.
- Participate in any progress meetings to discuss procurement and assurance plans and progress
- Take reasonable care of your own and others’ health, safety and wellbeing by taking personal responsibility for working to the client's Target Zero principles.
- Act as a role model for the client's vision and values, behaving in ways that are aligned to the client's Ways of Working. Encourage and support others to do so too.
- Promote equality in the workplace and adopt appropriate behaviour when interacting with colleagues
- Take necessary care to properly protect the confidentiality, integrity and availability of corporate information from unauthorised disclosure, modification or destruction. Never knowingly put project's information or information systems at risk.
Experience
- Experience of public sector e-procurement and constraints.
- Has a good understanding of business and procurement management systems.
- Experience of managing a team of for the purpose's assurance or procurement.
- Experience within procurement and contract management functions in a range of construction, engineering and service-oriented areas and in a demanding safety critical environment.