Project Coordination & Documentation
- Document Control: Manage the filing, storage, and retrieval of project documents, ensuring all records are up-
- to-date and compliant with internal standards.
- Project Tracking: Assist Project Managers in tracking project status throughout pre-construction and construction
- stages; ensure internal systems reflect real-time progress.
- Reporting: Collaborate with the team to produce weekly project progress reports and ad-hoc presentations for
- management.
- Close-out Support: Assist the team with the project close-out process, including archiving deliverables and
- finalizing paperwork.
B. Financial & Contract Administration
- Financial Tracking: Assist in maintaining Profit & Loss (P/L) records and tracking project costs against budgets.
- Payment Processing: Handle payment applications, process invoices, and perform financial reconciliations to
- support Project Managers with payment requests.
- Calculation: Perform basic financial calculations (percentages, discounts, markups) with high accuracy for
- reporting purposes.
- Expense Management: Coordinate expense reimbursements for the team and ensure compliance with company
- policies.
Office Operations & Communication
- Meeting Management: Schedule and organize meetings; record and distribute accurate meeting minutes and
- follow up on action items.
- Liaison: Act as a focal point of contact between cross-functional business units, external partners, vendors, and
- clients to ensure smooth information flow.
- General Administration: Manage office supplies inventory, coordinate travel arrangements, and support event
- planning as required.
- Onboarding: Support the onboarding process for new staff and vendors by ensuring all required documentation
- is collected and processed.