This role will supply all administrative tasks in the office, including Receptionist, supporting the Office Manager and Accounts Officer. It is an in office role.
Main job purpose:
- Ensure all administrative tasks are completed in a timely manner
- Assist the team with daily tasks to support the business function
- Proven proficiency in PPT and Word formatting: Support the teams with bids, making sure all documents are formatted according to our templates
- Ensure the team meets BMS compliance
- Data audits and preparation of reports on which follow ups can be conducted, or to affect decisions and drive change
- Ensure that documents sent to clients have gone through a quality check when required
- Assistance with invoicing and forecasting
Responsibilities:
- Respond to and manage general team queries, providing timely administrative support
- Prepare and analyse data for reporting purposes, including regular data audits
- Format and produce professional documents in PowerPoint and Microsoft Office for bids, proposals, and other business materials
- Timesheet collation and verification.
- Undertake training in core business systems and apply this knowledge to daily operations
- Support team compliance by monitoring requirements and ensuring deadlines are met
- Monitor shared inboxes and action emails to maintain smooth daily operations
- Expense claim preparation/submission
- Coordinate events, managing logistics, planning, scheduling, and on the day support to ensure smooth delivery.
- Perform reception duties, including greeting visitors, managing calls, and handling front-desk enquiries professionally.
- Maintain office presentation, ensuring breakout areas are clean, stocked, and welcoming, and meeting rooms are functional and ready for use
- Conduct onboarding activities to ensure new starters have a smooth and positive introduction to the team