We are currently seeking a temporary Payroll Specialist (12-months contract), reporting to the Payroll Manager.
This role is primarily responsible for assisting the Senior Payroll Manager with the accurate and timely processing of all payroll functions and employee data using ADP Workforce Now and ADP Workforce Now Time & Attendance time and labor systems. The Payroll Specialist is the primary contact for all payroll inquiries and requires exceptional attention to detail, problem solving, and excellent customer service support skills. The successful candidate will respond to frequent and urgent requests for information relating to payroll, tax processing and payroll policy matters.
WHAT YOU'LL DO
- Assists the Payroll Manager with all aspects of processing semi-monthly multi-state payroll using ADP Workforce Now Payroll & Time and Attendance including data entry of all new hire information, and other payroll related data changes.
- Responds to questions from employees regarding paychecks, direct deposit and/or general payroll questions, and handle escalated payroll matters from HR and other internal departments.
- Reviews information entered in ADP Workforce Now and make necessary corrections to ensure accurate wage processing.
- Assists Payroll Manager with processing manual (out of cycle) checks as needed and employee separations related to payroll.
- Prepares payroll journal entries for entry into the general ledger
- Assists with processing and maintaining payroll garnishments.
- Assists in periodic audits of payroll database as needed and takes necessary steps to correct any discrepancies.
- Prepares import files for information sharing between ADP Workforce Now Payroll & Time and Attendance on a regular basis and during payroll processing periods.
- Assists Payroll Manager to prepare and verify year-end payroll data for W-2 forms to ensure accurate and timely processing.
- Prepares payroll related portion of employee stock transactions, ensuring accuracy and timely processing.
- Participates in special projects as assigned, such as documenting workflows, improving processes and procedures, and periodic updates to payroll related forms, employee handbooks and operations manuals.
- Troubleshoots problems with paychecks, tax deductions, timecard issues, and other payroll-related matters and respond accordingly to inquiries.
- Prepares tax registrations in new jurisdictions, as needed.
- Assists with tax amendments and previous quarter adjustments.
- Other duties as assigned.