ACCOUNTS RECEIVABLE MANAGEMENT
- Ensures daily AR postings from SAP SD module are on-time and correct.
- Ensures all invoice/GUI claims to customers are on time and correct.
- Ensures daily incoming payments of AR are cleared on time and against the appropriate sales invoices.
- Reviews AR ledger daily and ensures accuracy in month-end closing.
- Submits AR aging report to HQ monthly.
- Set up BP partners in SAP system
- Responsible for AR dunning procedure.
- Coordinate with the Operations/Sales team for all AR-related topics.
CREDIT MANAGEMENT
- Assess customer creditworthiness and support the setup of credit limits and payment terms
- Maintain and regularly review customer master data related to credit limits and terms
- Monitor accounts receivable aging and identify overdue, at-risk, or disputed balances
- Proactively follow up on overdue receivables with customers, in coordination with Sales
- Prepare and distribute customer statements and balance confirmations
- Investigate and resolve payment discrepancies, deductions, and disputes
- Apply incoming payments accurately and timely in the ERP/accounting system
- Escalate credit risk issues and recommend actions such as credit holds or limit adjustments
- Support the implementation and enforcement of credit control policies and procedures
- Calculate and monitor Days Sales Outstanding (DSO) and other receivables KPIs
- Contribute to cash flow forecasting based on expected customer collections
- Prepare bad debt provisions and support write-off processes in line with accounting policies
- Support internal and external audits by providing AR and credit-related documentation
- Ensure compliance with IFRS / local GAAP, internal controls, and company credit policies
- Produce regular credit risk and collections reports for Finance and Management
- Collaborate closely with Commercial (On and Off Premise) and overall Finance team to balance growth and risk
FIXED ASSET MANAGEMENT
- Responsibility for the fixed assets management procedure, including creating, transferring, disposing (write-off) and selling of fixed assets.
- Responsibility for co-ordinating the annual stocktaking process and for completing the asset count reconciliation.
- Management of Fixed assets registers in SAP, ensuring accuracy and integrity.
- Coordinate with Operations team to review CAPEX list of advertising material bi-annually.
DISCOUNT MANAGEMENT
- Review, validate, and accurately process customer discounts (trade, volume, promotional) in line with approved commercial agreements / commercial policy.
- Issue and post credit notes for discounts and pricing differences, ensuring correct accounting treatment and documentation
- Set up on invoice discounts in the system per customer/SKU
- Reconcile discount accruals vs. actuals and investigate variances in collaboration with Finance Controller Commercial teams
- Maintain controls over discount governance, ensuring approvals comply with company policy and delegated authority levels
GENERAL LEDGER MANAGEMENT
- Ensures that all general ledger accounts is in line with IFRS and controlling guidelines.
- Clearing and reviewing all opening items of GL accounts monthly.
- Support month-end closing processes.
OVERALL RESPONSIBILITIES
- Ensures accounting functions are up to date with regulatory changes.
- Ensures compliance and implementation of new and existing accounting policies.
- Ensures all accounting processes are followed and where appropriate improved, with required documentation and internal controls being put in place.
- Supports month end and year end closing.
- Ensures account transactions accuracy and efficiency.
- Assists with queries from, and delivery of data to, internal and external auditors.
- Assists with year-end audit queries.