CROSS-FUNCTIONAL PROJECT OVERSIGHT
- Collaborate with project teams to collect and consolidate updates, ensuring accurate and timely reporting of portfolio performance
- From project initiation through project closing, you鈥檒l monitor project health (including timeline & budget), track deliverables, and coordinate cross-portfolio dependencies to help deliver company-wide results
- Assess project risks, anticipate challenges such as delays, or resource constraints and execute mitigation strategies while keeping stakeholders informed
PORTFOLIO MONITORING
- Support Portfolio Manager to prepare reports and materials in order to collaborate with leadership and stakeholders for prioritization of projects based on strategic objectives, resource availability, and value added to the organization
- Develop an annual portfolio roadmap at a program & project level, ensuring alignment with strategic goals and budget constraints
- Provide quarterly updates to the organization via a portfolio newsletter to keep them informed
PROJECT EXECUTION
- Evaluate impact assessment for new project proposals and ensure alignment with the existing portfolio objectives
- Promote collaboration to avoid siloed decision-making in order to define, design, and execute proposed solutions
- Provide guidance to project owners on adherence to portfolio framework standards and processes
- Ensure project goals and benefits are understood by leadership throughout every phase of the project
WORKSHOPS & MEETINGS
- Engage stakeholders and promote buy-in to implement new processes and support change management initiatives
- Facilitate project(s) review meetings, ensuring alignment with portfolio goals
- Assist in facilitating portfolio review meetings, including preparing materials and summarizing outcomes
DATA QUALITY & REPORTING
- Collect, clean, and validate project data in close collaboration with the project team
- Conduct regular data quality checks to ensure data reliability for portfolio dashboards and reports for leadership, providing insights into progress, risks, and resource allocation
- Proactively encourage Project Owners to reflect up-to-date information on Workfront, followed by meeting/alignment
- Partner with the Portfolio Manager and Portfolio Management team members to brainstorm practical improvements to PM methodologies, tool setup, and communication paths to shape our way forward for this high-impact team