Applicants must be currently authorized to work in the United States on a full-time basis. No sponsorship is available for this position.
Ramboll has an immediate opening for an Administrative Professional/Project Assistant-Technical in its Los Angeles, CA office. The Administrative Assistant will be responsible for performing diverse administrative tasks in a fast paced, ever-changing environment.
Your new role
As our new Administrative Professional/Project Assistant-Technical, your typical responsibilities will include but are not limited to the following:
▪ Formatting and QCing of client deliverables;
▪ Production of client deliverables, technical reports;
▪ Organization and maintenance of project files;
▪ Create spreadsheets, enter and import data into MS Word documents;
▪ Compose letters and routine correspondence;
▪ Litigation support, indexing, converting documents using OCR;
▪ Preparation of marketing materials;
▪ Database entry of project files;
▪ Project file purging before archival;
▪ Provide Reception support;
▪ Invoice or statement reconciliation
▪ Teams Meetings & conference coordination, maintenance and setup;
▪ Employee and/or client meeting/event planning;
▪ Catering coordination;
▪ Office Facilities-Common areas stocking and maintenance;
▪ Security-Building and parking access coordination & maintenance with building Property
Manager;
▪ Availability to commute and provide support to West Offices on occasion, as needed;
▪ Recruiting support, candidate interview coordination;
▪ New employee onboarding;
▪ Coordinate travel arrangements; and
▪ Maintain Principal contacts and calendar