Executive Assistant

What you’ll do

• Manage the CEO's  diary to co-ordinate meetings/appointments, and to ensure smooth running of such meetings.
• Answering, screening and transferring phone calls for the Executive Office Team.
• Coordinate and communicate with various departments and all levels of staff on matters directed by the General Manager.
• Handle all information with discretion and confidentiality.
• Handle all office administration duties such as mail, photocopying, and office supplies.
• Prepare and manage correspondences with internal and external parties for General Manager’s signature.
• Prepare presentations, memorandums, reports, forms and other documents.
• Manage incoming and outgoing communications on behalf of the Executive Office.
• Respond and monitor guests’ correspondence on behalf of the Executive Office Team.
• See the proper handling, use and maintenance of office equipment and supplies.
• Maintain an orderly and organized space.
• Handling and arranging travels.
• Ensure correct flow of information by becoming familiar with the organizational chart and company hierarchy.
• Perform other duties as may be assigned.