We are seeking a detail-oriented and strategic Purchase Manager / Executive to join our procurement team. The ideal candidate will be responsible for developing purchasing strategies, managing supplier relationships, overseeing inventory needs, and ensuring cost-effective procurement processes. If you have strong negotiation skills and a commitment to quality and efficiency, we want to hear from you!
Key Responsibilities
1. Purchasing Strategy and Management
- Strategy Development: Develop and implement effective purchasing strategies to optimize procurement processes.
- Daily Activities: Manage daily purchasing activities, supervise purchasing staff, and allocate tasks to ensure efficient operations.
2. Supplier Management
- Supplier Relations: Build and maintain strong relationships with suppliers. Negotiate contracts, prices, and delivery timelines.
- Vendor Evaluation: Evaluate potential vendors based on quality, timeliness, and price. Select and negotiate contracts with suppliers.
3. Documentation and Record-Keeping
- Record Maintenance: Maintain a comprehensive supplier database, purchase records, and related documentation to ensure accurate and up-to-date information.
4. Inventory and Equipment Management
- Inventory Coordination: Work closely with inventory control teams to determine and manage inventory needs, ensuring optimal stock levels.
- Equipment Maintenance: Oversee the maintenance of office and manufacturing equipment and machinery, ensuring they are in good working condition.
5. Quality Assurance and Cost Management
- Quality Standards: Ensure all procured items meet the required quality standards and specifications.
- Cost Estimates: Prepare cost estimates, manage budgets, and track expenses to ensure cost-effective purchasing.
6. Process Improvement
- System Enhancement: Continuously work to improve purchasing systems and processes for greater efficiency and effectiveness.
- Metric Tracking: Track and report key functional metrics to identify opportunities for cost reduction and process improvement.
7. Training and Development
- Employee Training: Train new employees in the purchasing process and the use of purchasing systems to ensure consistency and competence.
8. Order Management
- Order Processing: Review and process purchase orders to ensure accuracy and timely fulfillment of orders.
- Delivery Scheduling: Schedule deliveries and monitor the timely fulfillment of orders to avoid disruptions in the supply chain.
9. Vendor Research and Selection
- Vendor Research: Research and evaluate potential vendors to compare pricing and services, ensuring the best value for the company.
10. Coordination and Communication
- Internal Coordination: Coordinate with fellow managers to monitor inventory levels and determine supply needs based on production and operational requirements.
- Problem Resolution: Address any issues related to procured items, including quality problems or delivery delays.
11. Contract Negotiation
- Authorized Negotiation: Negotiate prices and contracts with suppliers.
- Vendor Selection: Select prospective vendors and establish agreements.
12. Order Approval
- Approval Process: Approve purchase orders and ensure they align with company needs and budget constraints.