ABOUT THE ROLE
The Procurement Manager is a key role responsible for overseeing all procurement activities for ALU Rwanda. This role involves developing and implementing procurement strategies, managing vendor relationships, ensuring compliance with procurement policies, and optimizing procurement processes to achieve cost savings and efficiency. The Procurement Manager will play a critical role in establishing a robust and transparent procurement framework that supports ALU Rwanda's strategic objectives.
ROLE RESPONSIBILITIES
Vendor Management:
- Identify and evaluate potential vendors based on quality, cost-effectiveness, and reliability.
- Develop and maintain a database of approved vendors.
- Negotiate contracts and agreements with vendors to secure favorable terms and conditions.
- Manage vendor performance and resolve any issues or disputes.
Procurement Process Design and Implementation:
- Design, document, and implement comprehensive procurement policies and procedures.
- Develop and implement processes for engaging with vendors, including RFQ/RFP processes, bidding, and contract management.
- Ensure that procurement processes are efficient, transparent, and compliant with ethical standards.
- Establish and maintain a system for tracking and reporting on procurement activities.
Process Utilization and Compliance:
- Ensure that all employees who engage vendors adhere to established procurement policies and procedures.
- Provide training and support to employees on procurement best practices.
- Monitor compliance with procurement policies and identify areas for improvement.
Checks and Balances:
- Implement internal controls to ensure the integrity of the procurement process.
- Conduct regular audits of procurement activities to identify and mitigate risks.
- Establish a system for approving and authorizing purchases.
- Ensure proper documentation and record-keeping for all procurement transactions.
Strategic Procurement:
- Develop and implement procurement strategies to achieve cost savings and improve efficiency.
- Identify opportunities to leverage economies of scale and negotiate better pricing.
- Analyze procurement data to identify trends and opportunities for optimization.
- Stay abreast of best practices and emerging trends in procurement.
- Such other duties in respect of the Company as may be reasonably assigned by your team manager.
Ensure the safety and well-being of all young persons and vulnerable adults with whom we deal, by adhering to ALU鈥檚 comprehensive safeguarding policy, maintaining a zero-tolerance approach to any violations of safeguarding standards.