The Office Administrator is responsible for managing and maintaining employee records and performing all administrative tasks related to government portals such as Qiwa, Muqeem, and Tamm. The role includes coordinating with employees on HR matters, ensuring compliance with Saudi labor regulations, and supporting daily office operations efficiently.
1. Government Portal Management
Handle all tasks related to Qiwa, including employment contracts, renewals, and transfers.
Manage Muqeem for issuing, renewing, and canceling Iqamas (residency permits) and updating employee information.
Utilize Tamm for vehicle-related procedures such as transfer, renewal, and authorization.
Coordinate with GOSI, Mudad, and Chamber of Commerce when needed.
Ensure all company and employee data on these platforms are accurate and updated regularly.
2. HR & Employee Coordination
Communicate with employees regarding Iqama renewal, exit/re-entry, and transfer processes.
Prepare and maintain employee files, vacation records, and attendance tracking.
Assist in onboarding new employees and coordinating with them for necessary documentation.
Support HR department in drafting letters, certificates, and internal memos.
Coordinate with PROs and external agencies when required for government processes.
3. Office Administration
Support in maintaining general office organization, documentation, and filing systems.
Handle basic procurement of office supplies and stationery.
Assist in preparing reports and summaries for management review.
Maintain confidentiality of employee and company records at all times.