We are seeking a highly organized and professional Secretary to join our dynamic team in Beirut, Lebanon. As the backbone of our office operations, you will play a crucial role in ensuring smooth administrative functions and providing exceptional support to our staff and clients.
- Serve as the first point of contact for visitors, directing them appropriately and maintaining a welcoming office environment
- Manage incoming and outgoing communications, including phone calls, emails, and correspondence
- Schedule and coordinate meetings, appointments, and conference calls for executives and team members
- Take accurate minutes during meetings and prepare concise summaries
- Maintain efficient filing systems and organize both digital and physical documents
- Draft and proofread various business documents, including memos, reports, and presentations
- Manage office supplies inventory and place orders as needed
- Arrange travel itineraries and process expense reports for staff
- Safeguard confidential information and maintain secure departmental files
- Assist with internal communications and support the preparation of presentations
- Collaborate with team members to streamline office procedures and improve efficiency