To support the logistics team leader in coordinating shipments , managing exports documentation, tracking stock movements and ensuring timely accurate communication with forwarders, warehouses and clients.
Job Description
- Support the logistics team leader with shipment follow ups and status updates.
- Send/forward shipping instructions and bookings to appointed forwarders.
- Follow up with forwarders and shipping lines for bill of lading (BLs) and share drafts with clients for approval.
- Monitor vessel schedules, confirm sailing, updated SOL and issue shipment advice.
- Prepare, apply for and manage all export documentation ensuring timely updates on dox.
- Maintain accurate and well organized records and files related to logistics and shipping activities.
- Updating SOL i.e.
- Samples – track PSS dispatch and approvals.
- Traffic data – update shipment progress, add notes and issue shipment advice for all finalized shipments.
- PUR – Book and upload final purchase invoices and shipping docs.
- Follow up on dispatch and confirmation of final shipping docs.
- Following up on warrants from DSS (sellers/brokers), instruct stock transfers and ensure timely movements to avoid additional storage charges.
- Ensure all logistics tools and systems are kept accurate and up to date i.e. Cargoo & Edox
KPIs
- 100% execution of shipments on time
- Draft shipping docs should be received, reviewed, approved and shared with clients before vessel ETD.
- Final shipping docs to be dispatched within 5 days from vessel departure date.
- 100% stock movement from third party warehouses within 5 days after payment
- Zero errors in stock movement, instructions and documentation.
- Timely email responses within same working day.
- Unresolved issues to be escalated within 48 hours.
- Purchase invoices PURs to be booked in SOL within 48hours after shipment departure.