We have an opening for a Subcontract Analyst who will solicit, negotiate, award, and administer various types of subcontracts for research and development as well as various commercial types of equipment, materials, supplies, and services. You will, in accordance with applicable regulations, negotiate and administer various moderate to high value dollars, fixed price, cost reimbursable, unique and/or unusual complex subcontracts. This position is in Division B within Procurement Department.
This position may offer a hybrid schedule, which includes the flexibility to work from home one or more days per week, after a probationary period. The specifics of the hybrid schedule, including the exact number of days required in the office and virtual work options may vary based on the needs of the team and the organization.
This position will be filled at either level based on knowledge and related experience as assessed by the hiring team. Additional job responsibilities (outlined below) will be assigned if hired at the higher level.
You will
- Apply and interpret established procurement policies, procedures, and processes, including those that are complex and may require in-depth analysis and interpretation; ensure compliance with internal and external business standards, and Department of Energy/National Nuclear Security Administration (DOE/NNSA) requirements.
- Assist organizations in all activities related to the placement of complex subcontracts, including developing statements-of-work, identifying sources, and participating in overall acquisition planning.
- Review requisitions for completeness, ensure appropriate subcontract form, identify prospective bidders, participate in vendor surveys, prepare, and issue solicitations, host site visits and issue addendums.
- Evaluate quotations and proposals, determine final vendor selection, negotiate applicable terms and conditions, negotiate price and delivery terms or project schedule, award subcontracts within signature authority or prepare subcontract for signature by appropriate signature level.
- Administer multi-faceted and moderate to high dollar value subcontracts from award through close-out, including participating on project teams, the development and maintenance of file documentation, vendor performance, negotiation of subcontract modifications, review, and approval of invoices for payment, and review of documentation for subcontract close-out.
- Analyze and interpret data with multiple factors and criteria; independently selects methods and techniques to develop practical solutions to solve complex and diverse problems.
- Prepare reports and responses to audit or reviews, develop and write complex and technical best value source selection correspondence, and provides recommendations.
- Serve as a knowledge leader and technical resource and interface between subcontractors and Laboratory personnel, collaborate with and lead procurement personnel and projects, interact with internal customers, managers, team members and external vendors.
- Perform other duties as assigned.
Additional job responsibilities, at the F04.4 level
- Evaluate and administer highly complex, sensitive, and unique subcontract proposals from award through close-out, including frequent negotiation of multi-faceted, high-dollar value, unique and/ or specialized requirements.
- Serve as a senior-level technical resource and interpret highly complex technical specifications, statements of work, and processes at a level required to effectively participate in discussions of technical requirements with vendors, managers and programmatic scientists and engineers.
- Manage complex projects, function as a project leader and/or serve as a supervisor or mentor to other subcontract analysts in the performance of assigned duties and responsibilities.