We have multiple openings for Administrative Specialists in the Strategic Deterrence Directorate. Working under limited supervision, you will manage a wide range of complex administrative responsibilities with competing priorities, requiring independent judgment and proactive follow-through. You will serve as a key resource for daily operations, solve problems, develop and implement new processes, interpret policy, and provide recommendations. Assignments often demand flexibility, discretion, and mature judgment in handling sensitive issues. This role involves frequent interaction with all levels of personnel, both within the Laboratory and with external organizations, including Federal agencies. These positions will be in the Strategic Deterrence (SD) Directorate.
These positions may offer a hybrid schedule, which includes the flexibility to work from home one or more days per week, after a probationary period. The specifics of the hybrid schedule, including the exact number of days required in the office and virtual work options, may vary based on the needs of the team and the organization.
In this role, you will
- Provide administrative support to the program staff, representing management in daily matters to gather, clarify, communicate, and disseminate information and coordinate activities; respond on their behalf on administrative matters both internal and external to the Laboratory.
- Gather, select, and compile information from various sources for complex reports and presentations, generate and compose correspondence for management鈥檚 signature.
- Establish and maintain databases, spreadsheets, and tracking/filing systems to document and monitor action items, and coordinate the timely flow of accurate, complete paperwork through submission for approval.
- Plan, organize, and coordinate small and large meetings, reviews, conferences, and facility tours, including agendas, administrative logistics, travel arrangements (domestic and foreign), clearance and badging for external attendees, and documenting meeting minutes.
- Independently prepare project documentation, perform data gathering, and coordinate internal and/or external document comments/reviews.
- Generate correspondence on own initiative and compose correspondence for management signature which may be sensitive in nature.
- Independently plan and orchestrate onsite and virtual meetings or events that are sensitive in nature.
- Manage and handle confidential and sensitive information in multiple formats, using mature, independent judgement and tact to ensure proper protection.
- Perform other duties as assigned.