Purchase/Contract Coordinator

Summary: 

This position is responsible for support for contracts department by providing administrative support, which includes offer filing, basic contract terms and condition review, contract compliance, performance measurement and tracking. These contracts include sales, evaluation, consignment, pricing, third-party agreements and sales policy agreements such as hardware obsolescence agreements. This position will also support master data management including system data integrity.

JOB RESPONSIBILITIES

• Under general direction and in accordance with all applicable federal, state and local laws/regulations and Corporate, procedures and guidelines, this position:

• Provides support to the field sales associates on current program offerings.

• Acts as order coordinator between Contracts department and Sales Support including preparing documents such as executed sales agreements and purchase order requirements for order processing

• Monitors promotion agreement activity and maintains database to be used for metric reporting on contract activity and actuals vs contract commitment. 

• Provides reports and information to field sales associates as requested, can include contract pricing information, sales history data, agreement status.

• Prepares sales contracts as assigned utilizing approved contract templates.  

• Meets as needed with Sr. Contract associates, and Contracting Manager as needed to discuss agreement requirements.

• Provides reports and information to sales management as requested, can include department metrics, execution rates, promotion utilization.

• Supports product and marketing program launches as needed, in the area of contract management and execution.

• Responsible for communicating business related issues or opportunities to next management level

• Responsible for ensuring subordinates follow all Company guidelines related to Health, Safety and Environmental practices and that all resources needed to do so are available and in good condition

• Responsible for ensuring personal and Company compliance with all Federal, State, local and Company regulations, policies, and procedures

• Performs other duties assigned as needed

REQUIRED SKILLS: 

• Bachelor’s degree in Business, Finance, Sales & Marketing, Contracting, Paralegal Certificate or related field preferred 

• 2+ years of progressive experience in Contracting / Sales & Marketing / Finance, preferably in the medical device industry or an FDA regulated industry.