Accounts Payable Operations Speciali

Job Description

• Payables is one of the most significant core financial processes. Accurate and timely completion of the payables process on a consistent basis ensures appropriate cash flow management, financial reporting of liabilities, and commercial relationships with our key vendors and partners. 

• The position of AP Operations Specialist is responsible for performing a variety of tasks of an accounting nature within the Accounts Payable module. This individual will check and verify records, enter a high volume of invoices into Oracle ERP system and provide coverage for the Finance helpdesk (phone / email) and related issue resolution with a strong working knowledge of Accounts Payable processes and procedures. Individual works closely with the Accounts Payable Operations Lead/Manager to continuously improve AP processes and will strive to build a strong rapport with their team members as well as internal and external customers. 

• Invoice Entry: Process a high volume of daily invoices accurately into Oracle financial systems ensuring we are using PO’s as needed and appropriate authorization and backup is acquired in accordance with policies and procedures. 

• Research and problem-solve invoice discrepancies and reconcile supplier statements. You will interface regularly with buyers, requestors’, and suppliers to resolve invoice discrepancies and aged items.

• Execute additional payment and reporting tasks/projects as assigned including basic accounting journal entries, unclaimed property follow-up, researching and processing debit memos and acting as a back-up on certain transactional tasks normally performed by other team members. 

• Process of all invoices paid from US entities and handling Finance Helpdesk inquiries from US entities. 

• Executes standard operating procedures with little guidance. May encounter new or unique issues during the course of performing activities, expected to identify issue and consult with Lead/Manager for guidance on how to process. 

Requirements: 

• Minimum of 2 years’ experience in Accounts Payable, with a large, multi-national company with revenues over $500 million. 

• Working knowledge of Oracle Enterprise Resource Planning system is a must and Mark View experience is preferred. 

• Demonstrated understanding of key accounts payable processes, procedures, and systems and how these impact both AP team and customers. 

• Strong attention to detail and ability to rapidly process large volumes on a regular basis. 

• Demonstrated personal integrity and ability to handle highly sensitive data. 

• Strong written and verbal skills with a customer service orientation 

• Highly motivated individual with the ability to prioritize and multi-task, with frequent interruptions. High level of personal responsibility and accountability. 

• Must be able to work as part of a team and be a part of the solution process. 

• Bachelor’s Degree or equivalent AP work experience. 

• Experience working cross functional in a corporate setting.