Marketing Coordinator/Copy Approval Specialist

Position Summary: 

The Copy Approval Specialist will be responsible for supporting the general management of the copy approval process for advertising and promotional collateral across the organization. This will be accomplished by partnering with our internal and external stakeholders and working within our internal digital asset management tool to traffic & monitor projects through their workflow cycles.

Education and/or Experience

• College degree or equivalent experience required

• Business experience (1-3 years) required with 1 year in a regulated industry strongly preferred

• Project management experience strongly preferred

• Cross functional team experience preferred

• Copy approval / promotional material review within regulated environment preferred

• Some understanding of compliant business practices preferred

Principal Duties and Responsibilities

• Enables the review and approval of both digital & non-digital promotional materials through internal copy approval process.

• Tracks progress of all assigned projects through internal copy approval workflow system

• Ensures timely and accurate asset uploading into internal digital asset management tool.

• Will be responsible to manage multiple projects, both digital & non-digital, simultaneously across several stakeholder groups.

• Leads discussions with internal stakeholders as well as external partners to ensure timely execution of projects.

• Must establish priorities independently based on workload and customer engagement

• Manage expiring collateral utilized on websites to ensure compliance with internal processes & procedures.

Customer Focus

• Must foster on-going partnership with cross-functional stakeholders (Global Strategic Marketing, US Marketing, Professional Education, Sales Learning, HEMA & HCC) in order to achieve business objectives.

• Expected to partner with key stakeholders through on-going communication.

• Will provide planned & ad-hoc status updates on projects based on stakeholder requests.

• Responds to internal and external customer inquiries on projects.

• Support alignment of Somerville and Cincinnati to a common copy approval process.

On-going Knowledge

• Maintain current regulatory and product knowledge across the organization.

• Will be expert in EOS, our digital asset management system in order to provide guidance & support to our internal & external customers.

• Pro-actively collaborate with the Compliant Communication technology team to identify technology optimization where appropriate.

• Takes initiative to propose modifications to procedures and processes as appropriate .

Other Skills and Abilities

• Strong communication skills required.

• Strong organizational skills required; must be able to work on multiple projects simultaneously

• Ability to works independently as well as a in a team environment required

• Experience making decisions independently

• Strong problem solving and resolution skills

• Quick learner, easily absorb new processes and technology

• Must be able to adapt quickly to a fast paced, changing healthcare environment

• Must be customer focused

• Takes initiative to propose modifications to procedures and processes as appropriate.