Job Title: Document Controls Specialist
Location: 1 Atlantic Street, Bridgeport, Connecticut,06604
Duration: 1 Year(Possibility of extension)
Job Description:
Provide project document control of BHS 05 Combined Cycle Project’s Architectural Engineer, Owners Engineer, Contractors and other drawings, documents, records as well as perform other administrative duties as directed.
- Ability to work independently and be self-directed;
- Possess strong interpersonal communication skills.
- Highly motivated; able to work in a fast paced environment and able to meet deadlines;
- Primarily responsible for managing project documents that are received, copied or scanned while also ensuring their accuracy, quality and integrity.
- Maintain stringent electronic and paper copy document control processes for all project related information.
- Coordinate all communications including indexing, compilation and distribution of documents as well as meeting notes and assignments.
- Utilize electronic filing and web-based project management, construction administration systems to store, manage, coding and tracking pertinent documents
- Ability to use scanning and copying equipment, organize and maintain documents
- Assist project managers to develop and maintain documents such as meeting agendas, meeting minutes, drawings, specifications and related items
- Periodically train other employees on records management procedures and policies which include documentation, retention, retrieval and destruction
- Assist with migrations, audits and perform administrative tasks as needed
- Control the retrieval of documents;
- Receive and process submittals or shop drawing and requests for information or RFI’s and maintain via tracking logs
- Assist project managers with organizing and compiling forms, drawings, documents and receipts for reimbursable invoicing.
- Ability to be detailed oriented, dependable, trustworthy and ability to work with complex and time sensitive documents
- Willing to work overtime when needed.
- Proficient with Microsoft software applications and Adobe software Requirements, familiarity with Document Control Systems
- Ability to prioritize, possess excellent time management and trouble shooting skills
- Copying Documents Scanning Documents Assembling and Binding Documents / inserting tabs and slip-sheet’s / 3 ring binders, etc.
- Verify vendor invoices for accuracy including proper accounting, sufficient supporting documentation for all man-hours, expenses, materials, and miscellaneous charges incurred.
- Coordinate with vendors to reconcile invoice discrepancies.
- Maintain and apply working knowledge of Standards for Business Controls and meet management's expectations for effective internal business controls.