Executive Assistant

Job Title:Executive Assistant II
Duration:6 months
Location:San Diego , CA

Job Profile Summary:

Experienced level administrative position, provides administrative and clerical support to executive staff (COO, CEO) Works independently and handles a wide variety of office duties and special projects.

Essential Functions:

·Independently handles a wide variety of general office procedures and administrative duties such as setting-up and maintaining filing systems, composing and proofreading documents, collecting and compiling data, and coordinating the flow of reports, invoices, or records.

·Answers the telephone and screens incoming calls and communications.

·Organizes and expedites flow of work through executive’s office.

·Manages executive’s calendar, travel, correspondence and budget. Maintains schedules and coordinates meetings with multiple staff members. (This is a major one)

·Establishes and maintains confidential files.

·Uses word-processing, spreadsheet software, or graphics software to create detailed presentations or confidential documents. May maintain, manipulate, or utilize a moderately complex computerized database and/or spreadsheet to record and compile data.

·Coordinates or completes special projects according to manager’s general instructions. May assist manager or other staff members with more complex and detailed projects.

·Personally responds to internal and external requests for information within scope of assigned responsibility and departmental guidelines.

·Follows up with executive reports to save executive time.

·Develops and prepares presentations and reports.

·Performs other office duties as assigned.