Document control coordinators are responsible for managing company documents while also ensuring their accuracy, quality and integrity. Document control specialists store, manage and track company documents. They scan, image, organize and maintain documents, adhering to the company's document lifecycle procedures, and they archive inactive records in accordance with the records retention schedule. Responsible for keying Document Change Orders (DCOs) in Oracle. Responsible for building/changing bill of materials, routers, item masters in Oracle ERP. Responsible for distribution/notification of document releases, changes and obsolescence. Responsible for working with Engineering Drawings on a web based server (ENOVIA). Additional duties may include creating and modifying Change Notices/Orders.
Arrange and file the DHF, DMR & DHR and all quality records. Route DCOs in Electronic Document Management System (EDMS).
• Collaborate with development to compile and release change orders necessary for the release/change of new components, assemblies and products.
• Collaborate with various functions to acquire information needed for change orders
• Ensure coordination with change order approvers, originators and Document Control
• Issue controlled part and document numbers
• Release Engineering drawings in Enovia
• Archive Records
• Participates in team meetings
• Distribute controlled files to vendors
• Records management of paper files
• Ensure adherence to deadlines
• High level of friendly customer service
• Continuous improvement driver
• Follow procedures
• Update procedures