Title: Grants & Giving Coordinator
Location: Cambridge, MA
Duration: 6+ months
This role is responsible for funding request facilitation and management, customer service, due diligence, preliminary risk identification, budget review, payments and reconciliations, and data management and integrity in GMSG platform. S/he will run routine reports to manage individual workload for assigned portfolio and prioritize tasks. S/he will keep internal tools and trackers up to date with relevant information and data and alert GMSG team to potential risks or concerns. The Coordinator will help manage the GMSG Hotline, Mailbox and other team repositories as assigned. S/he will be responsible for managing the electronic record, following up on outstanding items and ensuring timely completion of transactions. This role will also participate on special projects and assignments as needed. This role will be responsible for the overall management for an assigned Sponsorship portfolio of Therapeutic Area(s). S/he will manage the request review and routing of applications in assigned portfolio and conduct evaluation of proposal against established criteria, funding strategy and in light of risks identified.
Principal Accountabilities
1. Prepare Request Packages and Routing forms, Conduct Due Diligence and Route Request Packages to Operations Associate with preliminary recommendations; Route Sponsorships & Exhibits per current procedure
2. Escalate identified risks to Portfolio Ops Associate, Follow-up on Outstanding items from Internal & External Stakeholders, Update internal review tools to manage and monitor team tasks, Investigate and resolve Data Quality issues, run routine reports and manage record health in system (document uploads, status updates, notes)
3. Process Funding Notifications, Manage Letters of Agreements & Payment Process and Conduct Reconciliations & Closeouts
4. Manage Grants & Giving Hotline and Team Mailbox