Role Overview
We are seeking a talented, committed, culturally competent Director of Operations [DOO] to join KIPP Philadelphia. A successful DOO will operate with innovativeness, dynamism and strategic decision making in order to drive and implement school operational systems and infrastructure. This forward thinking DOO will cultivate operational excellence across our schools. With the close partnership and support of the school Principal, the school based leadership team, and our regional operations team, you will design, implement, and continuously improve systems that enable your school to operate efficiently so that instruction and academic excellence can remain at the forefront!
Lead and Manage the Operations Team's Responsibilities
- Directly manage, coach and support the Operations Manager.
- Coordinate transportation services including working with the school district to set and adjust routes, hire/supervise bus monitors, and work with families to resolve bus issues.
- Oversee food services including working with food service vendor to make sure school needs are being met and National School Lunch protocols are followed.
- Supervise the main office, including answering phones, meeting visitors, and other office responsibilities.
- Maintain personnel, student and compliance files.
- Work with the school leader and regional office staff to prepare the school budgets and tracks micro-budgets for school with budget managers.
- Oversee and place all purchase orders.
- Maintain and utilize PowerSchool, including attendance, student demographics and grade entry.
- Prepare and distribute student report cards.
- Manage all forms of official KIPP communication, including communicating excessive student absences, weekly parent bulletins and monthly calendars.
- Create strong operations systems to ensure that day-to-day operations run smoothly and that all school staff members have what they need to do their jobs.
- Monitor supply levels for school, manage classroom inventories and replenish, as needed.
- Oversee and place all purchase orders.
Student Enrollment
- Manage and oversee entire student enrollment, family meeting, and registration process throughout the year.
- Develop and execute student recruitment efforts that target families with school-aged children immediately surrounding each school.
- Lead a team to recruit new families with specific applicant goals per grade level by attracting high quality applicants that ultimately lead to enrolled students.
- Ensure all new families are effectively welcomed into the community and persist through their first year.
- Comply with all federal, state, and organizational student registration requirements throughout the enrollment process (i.e. transfers, testing, etc.).
Maintain and Build Operational Systems
- Implement effective school systems to ensure maximum efficiency.
- Manage partner organization relationships at school level, interns and volunteers.
- Serve as the point of contact for all building maintenance issues and 3rd party vendors and work with the technology vendor to resolve technology issues.
- Coordinate monthly and end of year field lessons
- Plan and manage logistics for special events (Back to School night, Report Card Conferences, etc.)
- Prepare reports and/or provide accurate information to KIPP Philadelphia regional staff for state reporting.
- Document Act 48 Credits for teachers.
- Beautify and maintain shared-school space (bulletin boards, signage, photos, quotes, etc.)
- Coordinate logistics for all in-house professional development sessions and external PD logistics for staff.
- Coordinator and/or serve as the point of contact for the School Yearbook and picture day.
School Leadership (Instruction and Culture)
- Serve as an active participant on the school鈥檚 leadership team, coordinating and collaborating with the School Leader and Assistant Principals regularly.
- Meet weekly with the school leader to report on school needs, concerns and opportunities.
- Provide insight, perspective, proposals, and actions regarding school culture and instruction.
- Provide tangible and intangible support for teachers and assistant principals.
- Coordinate and oversee implementation of daily duties (Morning, Lunch, Dismissal).
- Exhibit positive rapport with students, parents and staff and act as a role model for students.
- Implement the school-wide student management policies within classrooms and throughout school.
- Attend all staff meetings and other professional development sessions.
- Be available for report card nights and other events involving parents.
- Serve on school committees as needed.
- Other duties as assigned by the school leader.
Transformational Leadership and Fostering a Strong School Community
- Model KIPP Philadelphia鈥檚 values and beliefs at all times (Children First, Cultural Competence, Community, Ownership).
- Support the implementation of proactive student discipline strategies.
- Build strong relationships with students and implement systems that develop their knowledge, skills, social-emotional development, and positive sense of self.
- Establish and maintain strong lines of communication with all fellow employees, parents and community partners.
- Lead school-wide events and act as school leader when necessary.
- Remain on call in the evenings (via school cell phone) to provide student support.
- Lead and help execute school initiatives including but not limited to, annual planning for the coming year, implementation of new focus areas, and other duties as assigned by the school leader.