A senior preparer position responsible for delivering comprehensive secretarial services for low, medium and high complexity portfolios. This role handles sophisticated operational processes with minimal supervision, focusing on detailed deliverables and quality assurance. The position requires strong technical expertise and the ability to execute complex processes while maintaining high standards, with work reviewed by Senior Officer.
Core Responsibilities:
- Handle low-to-high complexity corporate secretarial matters;
- Process complex transactions and documentation;
- Ensure compliance with regulatory requirements;
- Lead preparation of annual meetings and board meeting
Tasks:
Corporate Secretarial & Board Management:
- Prepare (annual) general meetings documents - agenda, convocation letter, attendance list, power of attorney, declaration of external director;
- Minutes writing based on recording - directors, shareholders/ members meetings;
- Minutes writing based on template - directors, shareholders/ members meetings;
- Drafting of resolutions with no template (directors, shareholders/ members);
- Drafting of resolutions based on template (directors, shareholders/ members);
- Updating of structure chart;
- Drafting of agreements (loan, capital/ share premium contributions,…);
- Statutory changes;
- Identification of UBO and registration with chamber of commerce + Change in UBO;
- Dividend distribution;
- Liquidation;
- Bank account opening;
- Assistance with bank periodic file reviews;
- Change in bank signatories;
- Capital/ share premium contribution;
- Share/dividend distributions;
- Review of simple emails and Co-Sec task
Compliance:
- Client file reviews;
- Review client due diligence (CDD) documents;
- Conduct compliance checks (bad press and world checks) + Prepare bad press/ world check memo;
- Review of compliance checks (bad press and world checks) conducted by Officer 1 and 2;
- Transaction monitoring;
- PEP identification and preparation of PEP memo;
- Conduct serviced entity risk rating (SERR) assessment/review;
- Drafting of notes to Committees
- Review CDD worksheet from junior staff, 2 Administrative & Client Support:
- Process payment instructions;
- Handle additional duties as required