A review position responsible for validating secretarial deliverables and ensuring quality standards. This role performs detailed reviews of work submitted by Officers 1-3 while serving as a subject matter expert for daily operations. The position focuses on quality assurance and maintaining compliance with Group and Company policies and local regulatory framework, coordinating with Assistant Manager for final review, where required. The Sr. Officer is expected to perform independent problem-solving for complex issues.
Core Responsibilities:
- Review work from junior staff
- Coach junior staff to improve accuracy on their output
- Assist with client and stakeholder communications;
- Ensure compliance with policies and regulations
- Manage client portfolio documentation
Tasks:
Review tasks prepared by Officer 1, 2 and 3 including:
- (Annual) board meetings documents - agenda, list of transactions, attendance list, power of attorney;
- (Annual) general meetings documents - agenda, convocation letter, attendance list, power of attorney, declaration of external director;
- Minutes based on recording - directors, shareholders/ members meetings;
- Minutes based on template - directors, shareholders/ members meetings;
- Resolutions with no template (directors, shareholders/ members);
- Resolutions based on template (directors, shareholders/ members);
- Structure chart;
- Agreements (loan, capital/ share premium contributions,…);
- Statutory changes; • Identification of UBO and registration with chamber of commerce + Change in UBO;
- Dividend distribution;
- Liquidation;
- Bank account opening;
- Bank periodic file reviews;
- Change in bank signatories;
- Capital/ share premium contribution;
- Share/dividend distributions;