Associate Director, Compliance and Risk Management

The incumbent will lead and direct compliance and risk management activities/functions for the Harvard Graduate School of Education. 

Job-Specific Responsibilities:

• Oversees and manages the emerging research security program for HGSE, serving as the school’s Research Security Administrator with the lead role in directing, collaborating, and connecting across multiple offices and roles to ensure HGSE executes and remains in compliance with Harvard’s Research Security policy and procedures. Will consult with and maintain a dotted-line relationship with the University Research Compliance Officer for activities related to this role.
• Oversees and coordinates all activities of the HGSE Export Controls (EC) program and serving as the school’s Export Control Officer, including communicating school-level information about EC and coordinating or conducting Visual Compliance checks as required on international partners school-wide. Supports faculty and staff in engaging with the HGSE Export Compliance Program as well as international reviews. Aid in the rollout of export control activities at HGSE under the University’s Research Security Program (above). Conduct compliance reviews to ensure that HGSE research and sponsored programs are compliant with applicable export control laws and regulations, sponsor terms and conditions, and University and GSE policy
• Oversees and manages the HGSE outside activities disclosure process, in coordination with relevant staff within the Faculty Affairs, Finance, and Sponsored Projects departments, and the HGSE Designated Institutional Official.  This encompasses the disclosure of outside activities and financial conflicts of interest for faculty, researchers, and others required to submit disclosures on an annual and/or ad-hoc basis. 

This will include:

• Attaining and maintaining an in-depth understanding of statutory regulations and university/school policies related to financial conflict of interest, outside activities disclosures, effort, and related areas.
• Identification and verification of individuals required to disclose on a rolling basis.
• Coordinating review of disclosures as needed, notably including the primary annual review of faculty disclosures.
• Preparation, review, revision, and dissemination of reports, management plans, policy documents, and guidance as required and appropriate.
• Ensuring all activities above are administered as required in Harvard’s relevant systems of record, including Outside and Activities Interest Reporting (OAIR) system and the Grants Management Application Suite (GMAS)
• As needed, provide training/guidance to disclosers and others on use of the disclosure system.
• Oversee and serve as lead administrator for the HGSE Committee on International Projects and Sites (CIPS), a faculty committee tasked with providing a school review of all international work proposed at HGSE, sponsored or non-sponsored. Incumbent will manage the work of CIPS, facilitate CIPS reviews, ensure communication to faculty about reviews is complete, and maintain documentation of CIPS reviews and meeting minutes.  Acts as liaison to University-level offices as needed for certain reviews (e.g., Office for the Vice Provost for Research, University Committee on International Projects and Sites, etc.).  Collaborate with the HGSE Office of Sponsored Projects as needed to ensure seamless coordination.
• Manages the HGSE Risk Management program in support of the school’s Risk Officer.  This includes annual reporting, coordinating, and facilitating meetings of the school risk committee, coordinating annual risk reviews and/or risk evaluation exercises.
• Oversee foreign talent program reporting/compliance, and compliance with Foreign Gift and Contract Reporting (section 117).
• Oversee the Payment card Industry (PCI) compliance process in collaboration with the school security officer, the Finance Department, and other GSE units.
• Works with HGSE’s Research Integrity Officer (RIO) to gather data relating to research misconduct, including managing cases if they arise and maintaining up-to-date policies.
• Provide guidance on questions relating to international collaborations and activities under sponsored awards.
• Use knowledge of applicable laws and regulations and University/GSE guidelines and policies to provide advice to department customers, and provide a high level of customer service to each party;
•  Monitor regulatory changes and participate in working groups as necessary to create and maintain business processes and templates to facilitate compliance
• Other duties as may be assigned

Working Conditions:

• Work is performed in an office setting
• HGSE is currently developing dynamic workplace models which will actively support a combination of on-campus and remote work (within a state in which Harvard is registered to do business) where business and operational needs allow. You and your manager will discuss the best schedule based on your role and operational need. If your role allows for remote work, please note that all remote work must be performed within a state in which Harvard is registered to do business (CA (Only Exempt), CT, GA, IL, MA, MD, ME, NH, NJ, NY, RI, VA, VT, and WA). Please also note that Harvard will withhold each applicable state’s required tax and other withholdings from your paycheck for the time you work there.