Job Summary:
The Center for Communicable Disease Dynamics (CCDD) at Harvard T.H. Chan School of Public Health is focused on improving methods for mathematical modeling and statistical inference on infectious disease data, engagement with policy makers to use the results of transmission dynamic studies to improve decisions, and outreach to multiple constituencies to provide education about communicable disease dynamics, tools for their analysis, and opportunities for interaction with scientists in the field. Founded in 2009 by Director, Prof. Marc Lipsitch, CCDD has contributed to an improved local, national and international response to the 2009 H1N1 and COVID-19 pandemics, expanded methodology for interventions targeting communicable diseases, and made substantial advancement in our understanding of the mechanisms of seasonality of influenza, among many other achievements.
The Senior Program Coordinator (SPC) will serve as the lead administrator for CCDD (50%) and will support research activities for Prof. Imai-Eaton's research portfolio (50%). The position exercises a high degree of independence and ability to manage diverse responsibilities with minimal direction.
Job-Specific Responsibilities:
Center-level Administration and Operations (50%)
- Serves as principal administrative contact for CCDD members (faculty, trainees, students, and staff) and liaison for internal (Epi Dept, school, and university) and external (vendors, visitors, etc.) contacts.
- Independently manages Center-level meetings and events including budget oversight, space, catering, A/V, communications, speaker travel and trip coordination, on-site event management, vendor contracts, and event evaluations. Works with faculty and researchers to develop agendas, speaker invitations, and technical content.
- Manages CCDD鈥檚 physical space and administrative systems including updating the contact database, Slack workspace members, and maintaining guidance documents on Center operations.
- Performs corporate credit card reconciliations and processes reimbursements for faculty, guest speakers, postdocs and students; assists with payments for publication fees and poster printing.
- Support with grant reporting requirements and/or proposals as needed under the direction of Center PIs.
- Works with Department of Epidemiology administration to manage Harvard Sponsored Roles; liaise with collaborators to obtain up to date information for creating new appointments, extending appointments and updating status.
- May oversee work of support staff, students and/or casuals; trains, schedules and distributes work to students, casuals, and non-overtime-eligible employees.
- May assist Department administration with recruitment for staff and/or academic personnel for the Center including on/off-boarding logistics, preparing and position postings, etc.
Imai-Eaton Research Portfolio Coordination (50%)
- Research Program Operations
- Provide project management support to Dr. Imai-Eaton's research team in 1:1 agenda setting, workplan development, and achievement of milestones as they relate to project deliverables.
- Manage implementation of study protocols, including submissions to Harvard Longwood IRBs, establishing Data Use Agreements (submissions, tracking, updates and renewals) monitoring study milestones, and facilitating communication and updates among research team, and reporting to study oversight (e.g. IRB, steering committee), funders, and stakeholders.
- Manage communications among partners including oversight of the process of receiving updates from subcontractors and compiling information for funder reporting. Draft or review project updates, reports and other communication materials.
- Serve as point of contact and route Harvard IT-related inquiries to the appropriate departmental and school resources.
- Arrange travel for Center guests, including flights and travel bookings, process reimbursements and per diems in accordance with Harvard policies.
- Support project-level meeting logistics, communications and coordination, including scheduling, A/V support, preparing and distributing agendas and minutes, and tracking follow-up and assigned actions.
- Work with Department of Epidemiology administration to facilitate hiring, onboarding, and other logistics for new Harvard staff and academic personnel in Dr. Imai-Eaton's research lab (postdoctoral fellows, researchers. etc.)
- Research & Financial Administration
- Ensure all regulatory compliance is up to date and research protocols are strictly followed.
- Ensure compliance with funding terms and conditions, and university policies
- Oversee sub amendment processes and track payments to sub awardees
Performs other duties as assigned
PLEASE NOTE: This position has a term appointment of one year from the date of hire with the possibility for extension.