Executive Assistant/Project Coordinator

Community and Campus Life (CCL) is a central administration unit based in the Office of the President at Harvard University, led by the Chief Community and Campus Life Officer. Fostering a campus environment where everyone can thrive is essential to Harvard's academic mission of pursuing excellence in teaching, learning, and research. 

CCL seeks to foster a culture of mutual respect and full participation for all members of the Harvard community, grounded in the University’s commitment to nondiscrimination, equal opportunity, and access for all. We are deeply committed to elevating pluralism as a foundational principle in our approach to community and campus life. To achieve this, we work in partnership with schools and units across Harvard by sharing best practices, supporting and expanding programs that encourage engagement across differences, and ensuring pathways for full community participation are accessible to all members of the University. Our initiatives develop skills to bridge ideological divides and emphasize the importance of maintaining respectful relationships, even in the face of disagreement. As such, we seek to attract and retain a team comprising a wide variety of experiences, backgrounds, and perspectives in support of this vision. 

Job-Specific Responsibilities:

Reporting to the Senior Director Strategic Communications and Initiatives, with a dotted line to the Chief Community and Campus Life Officer (CCCLO), this position is a highly collaborative role that will be a key contributor and supporter of the team. At CCL, we embrace change and adaptability. We seek individuals who set ambitious goals and appreciate that no two workdays are exactly alike. The Executive Assistant/Project Coordinator will provide fast-paced, executive and administrative support to the CCCLO and ensure smooth daily administrative operations of the office. The Executive Assistant/Project Coordinator is an integral part of the operations for the Executive Office team and will be expected to proactively participate in and facilitate team meetings and office gatherings.

Position Description

The Executive Assistant/Project Coordinator will participate in a wide range of projects identified as priorities by the CCCLO and the Senior Director Strategic Communications and Initiatives. These projects span multiple aspects of the organization and include, but are not limited to:

• Executive assistance for the CCCLO and related office administrative management. Including managing calendars, planning, scheduling, and preparing materials for meetings; scheduling and booking travel, composing and distributing meeting minutes; coordinating/planning office events/meetings, maintaining office supplies, coordinating IT/space needs, and processing invoices and expense reports.
• Coordinating and staffing University-wide committees, networking meetings, and events
• Drafting correspondence on behalf of the CCCLO
• Conducting high-level research and preparing briefing memos
• Coordinating event logistics for office meetings
• Developing a CCL support-staff network to disseminate resources and policies
• Triaging and facilitating communication between the general CCL email inbox and phone line and the broader CCL team.
• Support the onboarding of new staff, fellows, and interns