Job Summary:
Reporting to and working closely with the Associate Director of Fellowships and Academic Programming, the Fellowship Program Coordinator performs a wide range of complex administrative and programmatic duties within the Edmond & Lily Safra Center for Ethics. They will be responsible for the day-to-day coordination of the Center鈥檚 numerous fellowship programs. This position works regularly with faculty, staff, fellows, students and other constituents within and outside of Harvard.
Job-Specific Responsibilities:
- Coordinate program鈥檚 weekly seminars and other academic programming (e.g. reading groups), including arranging/setting up/breaking down catering, handling A/V, coordinating respondents.
- Coordinate social events for fellows.
- Communicate with faculty, students, staff, and other University departments on issues relating to fellowship and grant programs; serving as the primary contact and source of information for fellows, students, and faculty interested in learning about the programs.
- Develop and edit materials for Center website and publications, in coordination with Center鈥檚 Communications Manager.
- Coordinate publicity for fellowship programs to support robust recruitment.
- Administer fellowship programs and summer grant application processes, including using and maintaining application portal; corresponding with applicants; collect and process applications; and communicate decisions to applicants.
- Maintain program-related files, including applications, program management, evaluation, and fellow alumni database.
- Coordinate all appointment approvals and processing, including liaising with Office of Faculty Affairs.
- Coordinate fellow visa processes, in consultation with Harvard International Office, as needed.
- Monitor overall fellowships programming budget, making decisions on expenditures towards catering budget, and track and monitor expenses.
- Reconcile related expenses on department card, P-card, and/or Assistant Director for Fellowships and Programming鈥檚 corporate card.
- Coordinate payment of fellowship stipends with Center鈥檚 finance team.
- Provide administrative support to fellows on an ongoing basis for a wide range of administrative tasks, including (but not limited to): office needs, IT needs, incoming and outgoing fellow processes, etc.
- May assist Center events by providing day-of support to Events Coordinator.
- Assist with other tasks across the Center as needed.