Job Summary: Independently perform complex financial administration including budget development, financial analysis, and consultation. Provide recommendations for the use of financial resources.
The Department of Stem Cell and Regenerative Biology (HSCRB) isseeking an Accounting and Business Operations (ABO) Manager to support and lead in critical department financial and business operations. In addition to advanced skills and knowledge of financial and business policies, best practices, and platforms, the ideal ABO Manager will have a strong commitment to service leadership, to team and community building, and to providing best possible customer service. Working with ABO team members, other HSCRB staff, and administrative peers across campus, the ABO Manager is key to achieving department goal of improving human health. The ABO Manger position is an excellent opportunity for someone looking grow their technical and leadership skills, mentor a team to success, and support new scientific discoveries and the development of new biomedical therapies.
Job-Specific Responsibilities:
- Reporting to the Senior Financial Officer, the ABO Manager is responsible for the comprehensive financial operation of a large research and teaching department overseeing the success of research-focused financial accounting and procurement functions, service center financials, as well as financial policy administration.
- Responsible for managing direct reportsā assignments and performance including overseeing their timely and accurate deliverables in all research financial accounting and operations including service center financials through advising, coaching, and mentorship.
- Collaborates to ensure fund use and cost allocation are appropriate, and requests follow established workflow in compliance with University policy and procedures, and applicable federal, state, and local laws and regulations; implements internal controls; coordinates account closeout as needed.
- Manages recharge center and service-center budgets; ensures the integrity of a local tracking and billing database, and systems of filing and documentation for audit purposes performs complex Profit and Loss analysis and rate development; develops and models methodologies for scenario and ad hoc analyses, designs reporting formats and rigorously implements internal controls. Coordinates closely with ABO Team Leader to oversee service center spend and recharge processes and is responsible for document preparation and correspondence with FAS-RAS and RMAS relating to internal and external audits.
- Manages supplier onboarding processes as part of the accounts payable processes In close coordination with the FAS and Office of Accounting teams, including Accounts Payable, Receivable, Strategic Procurement, and the International Payee Tax Compliance team, to ensure policies, processes, and guidelines are followed.
- Manages the financial lifecycle of billing agreements and associated receivable and payment processes maintaining database and documentation integrity.
- Manages research gift and internal awards database, and maintaining data integrity.
- Manages, organizes, and maintains SHAREPOINT financial records and ongoing conversion from any remaining paper files to cloud platforms.
- Manages grantor payment workflow and process ā reviews, approves, and escalates payment for internal and external awards; manages all associated interim and year-end accounting closes; performs reconciliation transactions to ensure no accounts are in deficit and account segments are aligned.
- Performs interim and year-end accounting closes, ensuring accruals, prepaids, and deferrals are entered correctly by centrally set deadlines.
- Provides technical expertise to labs for complex transactions including equipment purchases and contract reviews. Troubleshoots Buy-2-Pay systems functionalities, manages approval workflow, matches exceptions and is responsible for reviewing and securing authorization to release requisitions requests up to $25,000. Works closely with the ABO Team Leader to ensure staff absences are covered while maintaining high-quality customer service.
- Serves as local subject matter expert to all labs for purchases, manages ABO Inbox, and supports onboarding and ongoing training in Buy-2-Pay tools and processes; coordinates local responses to systems upgrades, conducts training 1:1 or in group settings; supports labs in supplier onboarding, and special purchases of restricted materials; provides guidance on accounting exceptions processing.
- Serves as liaison to the FAS, in collaboration with leadership across the University, and actively participates in FAS and University working groups as needed as the departmentās representative. Contributes to Buy-2-Pay process improvement discussions, representing HSCRB usersā voices.
- Performs additional duties as needed.
Working Conditions:
- Work is performed in an office setting