As a Junior Project Assistant / Project Coordinator, you will support our international digital and technology projects. You will work closely with external project managers, coordinate project information, and help ensure smooth, structured workflows across the team.
You will use our internal project tool to capture and update key project information and keep the data provided by external project managers complete, structured, and up to date.
Key Responsibilities
- Coordinate and communicate with external project managers
- Collect and follow up on status updates, deliverables, and forecasts
- Maintain and update project information in the internal project tool
- Perform basic checks for data completeness and plausibility
- Financial & Project Controlling support:
- Prepare billing inputs (e.g., hours, milestones, deliverables, purchase requests)
- Pre‑check invoices and align with POs, contracts, and approvals
- Reconcile timesheets and forecasts; flag variances and risks early
- Coordinate with Finance/Controlling on month‑end activities (e.g., accruals basics, cut‑off data)
- Organize project documents and prepare concise summaries or small reports
- Support meetings, follow‑ups, and communication workflows