The impact you’ll make
As a Personal Assistant supporting the Auckland‑based RRF Partners, you will help the practice operate smoothly and efficiently. You will work closely with the Partners while collaborating with the wider RRF team, other Personal Assistants across the firm, and key internal stakeholders.
This role requires sound judgement, discretion, strong organisation skills, and the ability to thrive in a fast‑paced environment. You will provide timely, proactive administrative support that enables our Partners to focus on leading a high‑performing practice and delivering outstanding client service.
Your responsibilities span daily administration, systems and process management, event coordination, and broader team support.
- Provide day‑to‑day administrative and Partner support
- Manage busy Partner diaries, calendars, scheduling, prioritisation, and proactive conflict resolution.
- Coordinate with clients and internal stakeholders, including support for client‑facing events.
- Draft routine correspondence and manage responses within required timeframes.
- Prepare and finalise documents, presentations, proposals, and reports in line with Deloitte brand standards, including proofreading.
- Support financial and operational processes
- Maintain accurate records across internal systems such as Swift (finance), Jupiter (Salesforce CRM), and iManage (document management).
- Process Partner expenses in Concur (SAP expense system) and support credit card reconciliations.
- Assist engagement teams with invoice and fee processing when needed.
- Coordinate logistics and operational activities
- Arrange domestic and international travel, itineraries, and urgent changes when required.
- Manage meeting logistics, room bookings, invites, and onsite requirements.
- Support new starter and leaver processes including equipment, access, bios, photos, and induction steps.
- Order and maintain office supplies and stationery.
- Log and follow up IT, printer, or technical support requests.
- Support events, programmes, and internal initiatives
- Coordinate client functions and internal events, including venues, catering, materials, and supplier liaison.
- Support business development activities through invite lists, CRM reporting, and coordination support.
- Assist with logistics for training programmes, workshops, and practice initiatives.
- Coordinate team gifting and recognition in line with agreed protocols.
- Provide wider practice support
- Support Partners with planning activities and ad‑hoc requests.
- Provide cover for other Personal Assistants during peak periods or leave.