The Personnel Technician serves as the primary administrative clerk for Civil Service Commission meetings.
The duties of the clerk involve managing commission meeting records, managing the commission meeting AV (sound, microphones, video, public comment, etc.), handling administrative tasks, and supporting those seated on the dais and the public, including recording minutes, and maintaining meeting materials, essentially keeping the commission meeting operations running smoothly.
Additional duties include –
- Prepare agenda and minutes for Regular meetings and Special meetings of the Civil Service Commission and email to all recipients in CSC mailing lists and others as required/requested.
- Record proceedings; including taking detailed minutes, transcribing notes and transcripts, and documenting all commission actions.
- Managing reports; to include receiving, securing, and maintaining control of all documents and exhibits.
- Post Agenda and Minutes on our website, in the CSC office lobby and outside the meeting room in City Hall.
- Attend and prepare Hearing Room in City Hall for Regular and Special Meetings, take notes during meetings, and assist Commissioners and others with technological or other concerns.
- Prepare employee commendations as requested.
- Maintain and update the Civil Service Commission’s website on SF.GOV
- Prepare Rule amendments and adopted rules as requested, including the Official CSC Memorandum in Word and PDF format and email to all recipients, and post them in the CSC lobby and on our website.
- Assists with recommendations and development of changes to Civil Service Rules, and policies and procedures by proposing and reviewing provisions and evaluating the effect of proposed regulations, laws, etc. on specific or general city employee population, budgeting and other management or administrative functions.
- Provides back-up support for Notice of Meeting, and Notice of Action documents
- Proofreads documents (Executive Officer reports etc.), assists Deputy Director and Sr. Personnel Analyst preparing training and workshop materials
- Assist in organizing and compiling a variety of documents and preparing reports for commission meetings.
- May include additional duties as assigned.
Please note that incumbents in this classification may be required to perform duties as listed in the class specification, which can be found on DHR’s website: https://careers.sf.gov/classifications/.