The Administrative Assistant plays a vital role in supporting the daily operations of the Sherwood Park office. This position is responsible for providing comprehensive administrative, clerical, and operational support to ensure smooth and efficient business processes. The ideal candidate will be highly organized, motivated, and able to manage multiple priorities in a fast-paced environment. They will serve as a key point of contact between internal teams, customers, suppliers, and logistics partners, helping to keep projects and administrative functions running efficiently.
Responsibilities:
- Provide administrative and office support to ensure efficient daily operations.
- Communicate effectively with customers, suppliers, and internal teams, including Logistics, Accounting, and Project Support.
- Support orders through each step of the process including intake, processing, shipping, receiving, and invoicing.
- Assist with accounts payable and accounts receivable activities, ensuring timely and accurate processing.
- Prepare and maintain various reports, spreadsheets, and records using Excel and other office programs.
- Generate and process purchase orders and support vendor communications as required.
- Coordinate with internal departments to track project progress and maintain accurate documentation.
- Maintain office organization and supplies; support general administrative tasks such as scheduling, filing, and correspondence.
- Support special projects and other administrative duties as assigned.