The Executive Assistant provides high-level administrative, organisational, and strategic support to the CEO and the management team. This role combines classic EA responsibilities with project coordination, business communication, and strategic support functions depending on the location. You will act as a key connector across departments, enabling the leadership team to achieve strategic and operational goals.
Key Responsibilities
1. Executive & Administrative Support
- Manage CEO calendars, appointments, and travel arrangements.
- Coordinate steering/ leadership team meetings鈥攊ncluding agenda preparation, logistics, equipment setup, and minute鈥憈aking, and tracking post鈥憁eeting actions.
- Prepare, proofread, and maintain documentation, reports, and presentations to exceptional standards.
- Serve as point of contact for corporate visitors, clients, and partners; handle confidential information with discretion.
2. Strategic & Project Support
- Support CEO in strategic and operational projects, acting as project coordinator or project manager when required.
- Support strategy execution and key initiatives; coordinate timelines, risks, and inter鈥慸ependencies across business functions
- Prepare decision鈥憁aking materials, business analyses, and data models for leadership and corporate committees.
- Prepare content for internal and external communication, including leadership presentations.
3. Communication & Cross鈥慒unctional Coordination
- Facilitate communication between the CEO office and internal stakeholders across departments on decisions, actions, and deadlines.
- Coordinate executive events, townhalls, and workshops for the Singapore entity