Reports to: Accounts Payable Manager
Direct Reports: none
Key responsibilities:
Invoice Management:
- Review, verify, and process vendor invoices for accuracy and proper authorization.
- Match invoices to purchase orders or contracts and resolve discrepancies promptly.
- Enter invoice data into the accounting system for payment processing.
Payment Processing:
- Prepare and process payments.
- Monitor payment schedules to ensure timely disbursements.
- Address payment inquiries from vendors and internal stakeholders.
- Accounts Payable Management
- Ensure the quality of master data for international accounts payable of various natures, including accurate third parties’ records - identification, banking information, tax documents, etc. and system categorizations.
- Generate and maintain accounts payable aging reports and payment activity summaries.
Monthly & Yearly closing:
- Organize the activities to process invoices and payments and meet the closing timetable.
- Reconcile third parties’ statements and resolve outstanding balances or discrepancies.
- Support month-end and year-end closing by reconciling accounts payable records and providing information for required accruals for invoices not processed and adjustments for prepayments.
Vendor and Internal Communication:
- Serve as the primary contact for vendor inquiries regarding payments and account status.
- Collaborate with purchasers to resolve invoice disputes.
- Compliance and Documentation
- Maintain organized and accurate records of invoices, payments, and correspondence.
- Ensure compliance with company policies, financial regulations, and tax requirements (e.g., 1099 reporting).
- Support internal and external audits by providing requested documentation and information.
Professional skills/experience:
- Proven experience in accounts payable process, with a minimum of 4-5 years of relevant experience.
- Experience working for an international organisation and on a multi country scope.
Personal skills/experience:
- Attention to detail and accuracy in processing invoices and payments
- Analytical and problem-solving abilities.
- Good organisational and time management skills.
- Ability to work independently and collaboratively in a team environment
- Ability to prioritise tasks, manage workload efficiently and meet deadlines in a fast-paced environment
- Effective communication and interpersonal skills to build relationships with internal and external stakeholders.
Key interdependencies: Purchasers in all departments, Accounting Method & Referential team, Treasury, IT teams
Apply: Interested applicants can email their resumes at chandani.veera@believe.com or reach out to us at +91 9987373636.