recruiting coordinator

Skills & Experience Required:

Bachelor’s degree required

Minimum 2+ years of corporate recruiting experience in a fast paced, highly dynamic organization; financial services experience preferred

Demonstrated exposure to an environment that is developing and sustaining a robust talent pool to include diverse candidates

Ability to interface effectively as a member of the broader Human Resources Team

Proficient with MS Office, Excel, PowerPoint, etc., and the ability to quickly learn new computer applications

Exposure to applicant tracking systems required

Ability to prioritize and multi-task

Ability to communicate effectively

Customer/client focused attitude

In addition, the ideal candidate will be or have:

Proactive & solutions-oriented; innovative

Learning agile, able to adapt quickly and appropriately in accordance with the constant evolution of the company and industry

Responsive to client needs; service-oriented

Collaborative, energized by the open exchange of ideas

Appropriate sense of urgency

Requirements:

Guggenheim is seeking an experienced Talent Acquisition Coordinator with Financial Services experience to join its growing team. This person will join a highly collaborative group responsible for coordinating all phases of recruiting and staffing across US and international offices. In addition, the ideal candidate will demonstrate an ability to manage and prioritize multiple clients and tasks. The successful candidate will have experience within the Financial Services industry and be comfortable interacting in a high paced team environment with varied levels of staff. The Talent Acquisition Coordinator position is located in Chicago.

Support recruiting for areas of business/geographical division as assigned

Ensure excellent candidate experience reflective of the Guggenheim brand, both qualitatively and logistically through tight management through the recruiting process, including closing and hand-off to HR for onboarding

Help organize and maintain vendor management program to centralize agency contacts and information

Partner with HR and Lines of business colleagues to ensure successful search execution

Have weekly update meetings with HRBP

Ensure that HRBPs and HMs are kept in the loop throughout the recruiting process

Execute search processes in support of Recruiting Leads, HR and/or business

Receive ATH preapproval and job description from HM/HRBP

Prepare job description using template saved in shared drive

Send revised job spec to HM/HRBP for approval

Post job descriptions into Taleo and other approved job sites and review new resumes for role

Enter requisition into MSR

Send resumes to HM if meets qualifications or conduct phone screen on behalf of HM

Update candidate req status in Taleo and MSR throughout process

Manage candidate logistics, schedule interviews, and assessment between HM, candidate/agency

Troubleshoot schedule issues

Act as point of contact for candidate/agency on daily basis regarding logistics

Document search logistics and interviewer feedback in ATS; deliver feedback to candidate/agency

Identify & escalate risks or problems; ensure quality and timeliness

Collect information for ATH / offer process (compensation history, candidate timing issues, candidate employment questions, names and contact information for references)

Conduct references checks and provide feedback to HM, HRBP

Send CRD and background paperwork to candidate to complete if Securities hire; send completed documents to Jennifer Sanchez

Once role has been filled, indicate filled status in Taleo and remove role from all external posting sites

Conduct new hire orientation every Monday in the New York office

Manage and be an advocate for applicants and referrals

Capture and track relevant data for status reporting

Weekly HRBP recruiting reports

Weekly New Hire Reconciliation report

Other ad hoc reports as needed

Review weekly audit report and update or remove jobs if necessary

Contribute to continuous improvement of ATS & development of Recruiting function

Help coordinate participation in recruitment opportunities including networking events, career fairs, and conferences

Provide additional support to team as needed and be a back up peer if necessary

Coordinate and share best practices with other members of Recruiting