Your Role
We are searching for a Project Accountant with a successful track record of working with Project Managers to join our team. We are looking for someone who is passionate about their work, fosters our team spirit, and wants to join a highly creative, collaborative finance team. This is a nonexempt role.
What You Will Do
Responsible for overall timely and accurate invoicing, including:
Review and preparation of draft invoices to distribute to Project Managers (review contracts, consultants, purchase orders, back-up requirements, etc.)
Meet with PMs to review draft invoices and discuss project status
Provide unposted labor detail reports to PMs and make necessary transfers
Review reimbursable and direct expenses billed to projects
Attend Project Manager meetings (project start-up)
Maintain budgets (accurate accounting of project costs vs. project billings)
Responsible for following project close-out guidelines
Update invoice tracking spreadsheet
Review AR ledger to ensure invoice accounts were properly booked
Manage and maintain deferred revenue
Lead and participate on monthly Project Accountant’s conference call
Consultant Management
Reconciliation of consultant expense accounts
Reviews subconsultant contracts and completes fee allocation in Deltek Vision
Track consultant fees against consultant expenses and reimbursables
Reviews consultant invoice with PM for approval, and enters consultant invoice with correct GL code
Ensure consultant invoices are processed accurately and timely
Reconcile consultant revenue accrual/recognition
Provide consultants and Project Managers with timely updates regarding consultant’s payment status and other consultant fee inquires
Collections
Review aged AR report daily
Follow-up with PMs and/or clients regarding open invoices (over 30-days, short payment, and duplicate payment)
Provide invoice copies to client and/or PMs
Research payment discrepancies and stay abreast on AR issues
Project Maintenance
Conduct monthly audits to ensure project financials are accurately stated in accounting system
Maintains updated project information in Deltek Vision (compensation and contract)
Create spreadsheets to track consultants and other billing fees
Maintain accurate filing system
Ensure work authorization/contracts are filed in network folder
Review project pipeline data, and ensure information is accurate and consistent with staffing and revenue plan
Your Qualifications
At least 3 years of experience in accounting/finance (AEC or PSF industry experience required)
Advanced knowledge of software systems, including Deltek Vision/Advantage/Costpoint and Excel (strongly preferred)
Strong interpersonal skills with the ability to engage different personality types
Works well in a fast-paced environment with multiple tasks, priorities, and deadlines
Good written and verbal communication skills
Must demonstrate a high level of accuracy and consistent work performance
**Compensation is based upon experience and estimated base salary range is $31.50 - $36.31 hourly + bonuses + benefits
Life at Gensler
At Gensler, we are as committed to enjoying life as we are to delivering best-in-class design. From curated art exhibits to internal design competitions to “Well-being Awareness Week,” our offices reflect our people’s diverse interests.
We encourage every person at Gensler to lead a healthy and balanced life. Our comprehensive benefits include medical, dental, vision, disability, wellness programs, flex spending, paid holidays, and paid time off. We also offer a 401k, profit sharing, employee stock ownership, and twice annual bonus opportunities. Our annual base salary range has been established based on local markets.
As part of the firm’s commitment to licensure and professional development, Gensler offers reimbursement for certain professional licenses and associated renewals and exam fees. In addition, we reimburse tuition for certain eligible programs or classes. We view our professional development programs as strategic investments in our future.
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