Cardinal Health Canada, with over 1,400 employees nationwide, is an essential link in the Canadian healthcare supply chain, providing over 70,000 products to healthcare facilities and medical professionals across the country.
Cardinal Health Canada seeks a highly motivated administrator for the role of Executive Assistant, Administration reporting to the Senior Director, Sales and Services, East. This is a hybrid position reporting twice a week at our Doval, Quebec office, at times for specified meetings and events.
This role is responsible for assisting general business functions by providing an array of administrative and data support activities, including the management of reports, records, invoices, travel and expenses as well as preparing correspondence and presentations. The successful candidate provides a full scope of administrative support to Senior Sales Leaders, HR and legal as well as on-site support to the Dorval facility. The Exec Admin also plays an important role in translation coordination and serves as an administrative liaison with others within and outside the company.
Working hours: Monday - Friday
Location: Dorval Qc
Your Contributions to the Organization will be: Â
Schedule and coordinate meetings, address catering and video conferencing needs, and take meeting notes and follow up on action items.
Manage email calendars and draft internal and external correspondence and memos on behalf of senior leaders.
Prepare and process expense reports, purchase requirements and invoices.
Prepare and review PowerPoint presentations, organizational charts and other materials for Sales and HR leaders.
Act as primary contact and reviewer for all translations from English to French (global materials, sales documents, HR documents, trainings, etc.). Send materials to translation vendor, proof-read, suggest edits. Â
Act as member of OLF francization committee â participate in meetings and own action items.
Maintain accurate and updated information on Carrefour Lobby Québec.
Support regional and national sales meetings with scheduling, coordination with events and travel teams, on-location attendee registration and support, and procuring awards and trophies.Â
Provide back-up support to on-site Dorval Facilities leader in tasks such as ordering office supplies, distributing mail, greeting visitors and contractors, signing for packages and preparing building access cards.
Support the onboarding of new leaders with IT access requests, orientation schedules and materials.
Support on-site engagement and employee activities.
This Job might be for you if:Â
You are bilingual ** (English and French) ***English language skills are essential for communicating with, supporting, and providing services to individuals, employees, or partners who do not speak French, particularly when they are outside the province of Quebec
Post Secondary education is preferred
Fluent in English and French, written and oral â experience with translation an asset
6 + years of related professional experience
Proficient in Microsoft Office programs
Experience and comfort using various systems and applications
Effectively apply knowledge of job and company policies and procedures to complete a variety of assignments.
Work closely with other administrative assistants to ensure consistent flow of communication and coordination of efforts.
Self-directed and ability to anticipate leader needs and offer support and solutions.
Ability to treat sensitive information, exercising diplomacy and tact in all interactions.
Ability to prioritize and handle multiple tasks while meeting deadlines.
Ability to interface with employees at all organizational levels.
Detail oriented and able to work with a high level of confidentiality.
Our Employees all benefit from:
Full dental and health benefits including life insurance from day 1
Pension plan with employer matching after 3 months of employment
Incentive plan participation
Paid vacation and sick days
Tuition reimbursement
In-house training on safety measures, warehouse tasks and equipment
Cardinal Health is committed to employment equity and encourages applications from women, visible minorities, Indigenous peoples and persons with disabilities.
Cardinal Health Canada is proudly recognized as a Great Place to WorkÂź in Canada. As an essential partner in Canadian healthcare, we strive every day to build a culture of inclusion and collaboration, where team members can be their authentic selves, grow in their careers, and be proud to serve our customer partners.Â
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Cardinal Canada, qui compte plus de 1 400 employés à l'échelle nationale, est un maillon essentiel de la chaßne d'approvisionnement des soins de santé au Canada, fournissant plus de 70 000 produits aux établissements de santé et aux professionnels de la santé partout au pays.
Cardinal Canada recherche un administrateur hautement motivé pour occuper le poste d'adjoint (e) exécutif, administration, relevant du directeur principal, Ventes et services, Est. Il s'agit d'un poste hybride qui nécessite de se présenter deux fois par semaine à notre bureau de Doval, au Québec, pour certaines réunions et certains événements spécifiques.
Ce rĂŽle a pour responsabilitĂ© de soutenir les fonctions gĂ©nĂ©rales de lâentreprise en offrant une gamme dâactivitĂ©s administratives et de soutien aux donnĂ©es, notamment la gestion des rapports, des dossiers, des factures, des dĂ©placements et des dĂ©penses, ainsi que la prĂ©paration de la correspondance et des prĂ©sentations. La personne retenue fournira un soutien administratif complet aux dirigeants du comitĂ© exĂ©cutif des ventes, aux ressources humaines et au service juridique, ainsi quâun soutien sur place aux installations de Dorval. Lâadjoint (e) joue Ă©galement un rĂŽle important dans la coordination des traductions et agit comme liaison administrative auprĂšs des intervenants internes et externes.
Heures de travail : du lundi au vendredi
Lieu : Dorval (Québec)
Vos contributions Ă l'organisation seront les suivantes :Â
Planifier et coordonner les rĂ©unions, gĂ©rer les besoins en service de traiteur et visioconfĂ©rence, et prendre les notes de rĂ©union et le suivi des Ă©lĂ©ments dâaction.
Gérer les agendas électroniques et rédiger la correspondance et les notes internes et externes au nom des hauts dirigeants.
PrĂ©parer et traiter les rapports de dĂ©penses, les besoins dâachats et les factures.
PrĂ©parer et rĂ©viser des prĂ©sentations PowerPoint, des organigrammes et dâautres documents pour les Ă©quipes des Ventes et des RH.
Agir comme personne-ressource principale pour la rĂ©vision de toutes les traductions de lâanglais au français (documents globaux, documents de vente, documents RH, formations, etc.). Envoyer les documents au fournisseur de traduction, rĂ©viser, suggĂ©rer des modifications.
SiĂ©ger au comitĂ© de francisation de lâOLF â participer aux rĂ©unions et assurer le suivi des Ă©lĂ©ments dâaction.
Maintenir des informations exactes et à jour sur Carrefour Lobby Québec.
Soutenir les rĂ©unions de vente rĂ©gionales et nationales en assurant la planification, la coordination avec les Ă©quipes des Ă©vĂ©nements et des voyages, lâinscription et le soutien des participants sur place, ainsi que lâapprovisionnement en prix et trophĂ©es.
Offrir un soutien de remplacement au responsable des installations Ă Dorval pour des tĂąches telles que la commande de fournitures de bureau, la distribution du courrier, lâaccueil des visiteurs et des entrepreneurs, la rĂ©ception des colis et la prĂ©paration des cartes dâaccĂšs au bĂątiment.
Soutenir lâintĂ©gration des nouveaux gestionnaires en gĂ©rant les demandes dâaccĂšs TI, les horaires dâorientation et le matĂ©riel associĂ©.
Soutenir les activitĂ©s dâengagement et les Ă©vĂ©nements pour les employĂ©s sur site
Ce poste pourrait vous convenir si :
Vous ĂȘtes bilingue ** (anglais et français) ***La maĂźtrise de l'anglais est essentielle pour communiquer avec les personnes, les employĂ©s ou les partenaires qui ne parlent pas français, les aider et leur fournir des services, en particulier lorsqu'ils se trouvent Ă l'extĂ©rieur de la province de QuĂ©bec.
Une formation postsecondaire est préférable.
MaĂźtrise du français et de lâanglais, Ă lâĂ©crit et Ă lâoral â expĂ©rience en traduction un atout
6+ annĂ©es dâexpĂ©rience professionnelle pertinente
MaĂźtrise des programmes Microsoft Office
Aisance avec divers systĂšmes et applications
Appliquer efficacement la connaissance du poste ainsi que des politiques et procĂ©dures de lâentreprise pour accomplir diverses tĂąches.
Collaborer Ă©troitement avec les autres adjoints afin dâassurer une communication fluide et une coordination efficace.
Autonome, avec la capacitĂ© dâanticiper les be
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